Purchase & Expenses Ledger Assistant

Posted 4 April by Grant Thornton Easy Apply Featured

Job Description Summary:

This role, reporting to the Purchase Ledger Supervisor, will potentially cover all aspects of purchase ledger and/or expenses ledger processing, to ensure that purchase invoices and/or staff expenses are processed and paid on a timely and accurate basis.

Job Description:

Main responsibilities


  • Managing the distribution of purchase ledger post
  • Ensure invoices are appropriately authorised
  • Apply appropriate nominal ledger coding to authorised invoices
  • Working knowledge of VAT regulations to ensure accurate recovery
  • Posting purchase invoices and credit notes to the system
  • Filing of posted invoices
  • Prepare BACS and cheque payments for review
  • Regularly reconcile supplier statements to the purchase ledger accounts and investigate any discrepancies
  • Collating authorised employee expenses, ensuring appropriate receipts are attached.
  • Authorise employee expenses on the system for payment
  • Investigating unauthorised and unpaid invoices and employee expenses
  • Ensure the integrity of purchase ledger system
  • Ensure all internal controls are adhered to
  • Undertake ad-hoc financial projects as the need arises

· Reads about what is happening in the news and business world to understand what is influencing the firm

· Acts as an "ambassador" of the firm, working in line with the firm's CLEARR values

  • Understands the firm's strategy


  • Managing internal and external queries

· Ensures an excellent standard of support is provided to internal/ external clients and the team

· Recognises and safeguards all confidential matters and issues

  • Actively lives the firm's values and behaviours


  • Follow up any unauthorised invoices with the appropriate members of staff

· Identifies and actions opportunities for personal and professional development

· Responsibility for ensuring own appraisal and job review forms are completed on time, and that a personal training plan is in place

· Required to communicate concerns upwards in a timely fashion and communicate with other departments and agents etc

  • Keeps up to date technically in order to carry out role e.g. attend internal training events including courses

Operations and results

· Completes work set by and meets time deadlines accordingly

· Deals with ad-hoc requests with minimal disruption to their work

· Adheres to the procedures, best practice and templates relevant to the role

Person Specification




GCSE, or equivalent, English and Maths grade B or above


Previous experience in a similar role

Proficient in Microsoft Excel

Good teamwork skills

Ability to work on own initiative where required

Good organisational skills

Good communication skills

Proficient in Microsoft Word

Reference: 34824588

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