Property Administrator

Fantastic north London based estate agents are looking for an experienced Sales & Lettings Property Administrator to join their busy team. My client is based in a great location of north London with lovely modern offices.

The successful Property Administrator must hold a full UK driving licence, no car required as the company share a pool car.

Hours are 9am to 6pm Monday to Friday, Saturdays are required 9am to 3pm, with a day of in lieu during the week

As an experienced Sales & Lettings Property Administrator you will have experience of the following.

Property managers Sales and Lettings Property Administrator

Complying with office procedure to include:

  • File opening and closing
  • Maintaining property files
  • Keeping the property cupboard neat and tidy
  • Making appointments for the Negotiators to include checking on the day of appointment viewing still on
  • Keeping the boxes with Applicants cards up to date
  • Keeping the Estate Agency manual up to date
  • Making sure outcome of all viewings are logged and feed backs given to Seller/Landlord
  • Assisting with viewings if negotiator is on holiday/sick/day off
  • Making sure Negotiator is updated in the sales chain

As Property Administrator you will be expected to assist with developing a data base of potential clients and securing new business to meet target set, including:

  • Assist with marketing to increase property portfolio of sale and managed properties.
  • Checking local estate agency website and property portholes for newly posted properties
  • Maintaining the excel spread sheet which logs and track mail shots
  • Preparing five marketing letters per week for Negotiator to deliver
  • REVIEWS making sure these are obtained before or on exchange of contracts.
  • Sending mail shots


  • Maintaining property files
  • Dealing with queries from LL & TT
  • Liaising with accounts re rent arrears and chasing same
  • Referencing new tenants and all steps to check in
  • Carrying out Midterm inspection and report back to Monday meeting/LL
  • Dealing with any quotes and works
  • Dealing with check outs-
  • Making sure property is clean and ready to re-let
  • Arranging inventory and check-ins
  • Dealing with renewal of tenancies
  • Dealing with application and renewal of LL Licences


Required skills

  • Customer Services
  • Lettings
  • Property
  • Property Management
  • Sales Administration

Application questions

Do you hold a UK driving Licence (no car required)?
Do you have a min of 1 year recent experience working in Property Administration?

Reference: 39454187

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