Property Administrator

Posted 4 April by Optima Recruitment Easy Apply

A new and exciting opportunity to join a small property company based near Leatherhead. You will be heavily involved and working directly with the Property Director.

Job Description:

  • Assist with the asset management of Company premises
  • Liaise with tenants and suppliers in regard to arranging repairs as directed
  • Answer and screen all telephone calls and taking messages
  • Dealing with queries if possible and prioritising calls
  • Respond to incoming mail/emails as directed
  • Assisting with the management of incoming emails and taking action where necessary, highlighting important issues for attention
  • Assisting with business correspondence and various administration duties which may include those of a highly confidential and sensitive nature
  • Update all property related information including programmes of work, certifications, guarantees etc
  • Ensure all records for developments, improvements and maintenance of company property are up to date
  • Assist with the checking and authorisation of invoices
  • Assist with the co-ordination of Health and Safety across the Group
  • Typing of relevant correspondence and maintenance of effective filing systems
  • Assist in maintaining the central computer diary and co-ordinating and arranging appointments as directed
  • Preparation of requested documentation for meetings
  • Booking restaurants, meeting rooms
  • Maintain contact records and information
  • General administrative tasks e.g. scanning, photocopying and Ad-hoc requests
  • Carry out other reasonable tasks in support of the Property Director
  • Recommend improvements to administration procedures and systems
  • Attend training sessions as required

Person Specification:

  • Previous experience in a similar role within a similar property background (development, investment, asset management) preferable but, as a minimum, relevant experience in a professional office (legal or financial) required
  • Experience of minute taking and follow through is essential
  • Typing at minimum 30 words per minute
  • Willingness to turn their hand to any task
  • Excellent written and spoken English
  • Good knowledge of MS Word, Outlook and Excel
  • Comfortable with technology
  • A professional telephone manner
  • Well organised with attention to detail
  • Ability to multi-task and prioritise depending on the needs of the business
  • Willingness to learn and expand experience

Development potential

Whilst already possessing high levels of the skills required the person must have development potential, able to build skills and knowledge, capable of adding value to the team

General

As there is no car parking available or any financial allowance for it with this role it would be preferred that the candidate resides close enough to allow the commute to and from the office by walking or by public transport

Additional Information:

  • Based in Fetcham
  • 9am - 5.30pm, Monday to Friday inclusive although it is expected that some flexibility will be required to suit the needs of the business
  • £30,000 - £32,000 (negotiable to reflect level of experience)
  • 23 days holiday plus bank holidays
  • Auto enrolment pension scheme

We appreciate the time you took to apply for this vacancy, however due to the high level of applications that we receive, we can only respond to successful candidates. In the meantime, please check out our website to read more about our company and privacy policy.

Optima Recruitment specialists in Permanent & Temporary Recruitment, including; Administration, Secretarial & PA, Accounts & Finance, Graduate Opportunities, Human Resources, Recruitment Consultancy, Sales & Marketing, Customer Service and Legal.

Required skills

  • Administration Duties
  • Asset Management
  • Secretarial
  • Business Correspondence

Reference: 34823606

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