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Property Administrator - New Build Residential Developer- Hertfordshire - £24,000

Posted 6 March by Potensis LTD Easy Apply Ended

Primary Job Purpose

  • Support the Property Manager in achieving aims and objectives set by the Sales and Marketing Director for the Sales Team and Region.
  • Assist with home sales service enquiries and duties along with internal and external part exchange schemes, where applicable, in order to achieve a rapid sale of dependent properties.

Key Responsibilities

  • Prepare correspondence and forms in respect of all home sales and part exchange transactions as required.
  • Update trackers of sales progression.
  • Prepare and update all individual dependent property sales files
  • Attend team meetings, marketing events and other meetings as required to meet the demands of the business.
  • Become fully conversant with the Sales Progressing System (SPS) and ensure that all details recorded are up to date and accurate.
  • Provide information to assist with the preparation and submission of various Sales & Marketing reports.
  • Provide technical advice and administrative support to enable site sales to set up home sales services, particularly on new sites. Refer to Property Manager where needed.
  • Update schedules of valuations awaited and pending home sales.
  • Liaise with Sales Executives, Area Sales Managers, external part exchange companies on home sales and part exchange schemes as necessary.
  • Liaise with the New Homes Group and organisations outside the Company in the absence of the Dependent Property Manager.
  • Provide secretarial support for the Property Manager and Plot Progression Coordinator as required.
  • Internal working relationships will be mainly with the Sales & Marketing office team, Sales Executives, Area Sales Managers.
  • External relationships will be with House Managers, Estate agents, the New Homes Group and occasionally customers.
Conditions of Work
  • The post is mainly office based and the hours of work are 9.00am - 5.30pm Monday to Thursday and 9.00pm to 5.00pm Friday with one hour for lunch.
  • The work is demanding, particularly in meeting deadlines required for completing the weekly and monthly returns.
Experience Required
  • Experience within an administrative capacity is necessary, preferable within property.

Education and Qualifications

  • Educated to at least GCSE standard or equivalent.

Knowledge, Experience, Skills, Competencies and personal attributes

  • Computer literacy is compulsorily, with extensive Microsoft Word, Excel and Outlook knowledge.
  • Excellent work ethic and desire to learn.
  • Good verbal and written communication skills.
  • Previous experience using a CRM system preferable (e.g.; SPS, COINS). However, training will be given.
  • Able to quickly learn and use IT based systems
  • Demonstrable ability to manage administrative responsibilities with strong attention to detail and good organisational ability.
  • Good customer service skills and able to deal professionally with both internal and external customers.

Reference: 34617803

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