We are looking to recruit for a Property Administrator to carry out administrative duties to ensure a timely and responsive property service throughout the duration of a commercial property investment. The company is based in Liverpool Street.
The candidate would be expected to be computer literate and fully conversant with the Microsoft packages. Experience of working with commercial property management or within a SIPP/SSAS environment is desirable but not essential. Knowledge, skills and experience will be assessed on joining and gaps will be identified so that suitable training can be given.
The position and duties will include, but not limited to:
Raising property related payments in line with the company’s payment process.
Dealing with general enquiries, by email, letter and telephone. These will be from tenants, solicitors, surveyors, insurance brokers, property managers, IFAs etc.
Building good relationships with internal departments and stakeholders.
Dealing with rent receipts and chasing rent arrears in line with the company process.
Involved with the insurance renewal for our block policy to include the collection of all insurance monies.
Administration of any borrowing to include the processing of mortgage payments and the reconciliation of the bank statements. This will also include dealing with mortgage arrears administration.
Dealing with the required administration in connection with vacant properties.
Dealing with HMRC in connection with VAT matters, to include submitting option to tax elections and the processing of the quarterly VAT returns.
Requesting property valuations in line with the company’s requirements.
Processing Property Management statements accordingly and recording these accordingly
Ensuring the correct set up of Direct Debits for the collection of rent
Making sure system are up to date with tenant maintenance and changes
Providing support to the whole Property Department
The applicants must possess a high degree of interpersonal skills and be able to prioritise workloads on a daily basis to accord with the Company’s service levels.
This is a full time vacancy. Office hours are, 9.00am - 5.00pm Friday.
Start date: Immediately