Project Manager - GERMAN SPEAKING

Posted 6 March by New Appointments Group Easy Apply

New Appointments Group are working alongside a dynamic and forward thinking Events and Conferencing company in Surrey who have exciting vacancies for a Project Manager and a Senior Project Manger who will be responsible for the planning and execution of large and complex events from conception through to completion. You must be a fluent German communicator to be considered for these roles.

Key responsibilities and accountabilities:

* Client Management
  • Support the Client team in the implementation of all Client Relationship Strategies;
  • Support the Client team in the preparation of RFP & Proposals as required;
  • Attend Client pitch/presentation as required;
  • Attend Client meetings, calls and reviews on a regular basis or as required;
  • Communicate changes to Client structure as and when relevant.
* Project/Event Operational Delivery Management
  • Manage and oversee the update of the operational touch process on a regular basis or as and when required;
  • Manage & oversee the update of the Project Management Tool to reflect project time lines;
  • Manage and oversee the delivery of multiple sized projects of varying complexity within client time frames and budget specified;
  • Accurate data management;
  • Set, communicate and drive time lines and priorities within each project;
  • Communicate, maintain and develop client relationships;
  • Manage and oversee supplier relationships;
  • Adhere to client specific SLAs and process requirements where necessary;
  • Provide leadership, motivation, direction and support to your project team wherever appropriate;
  • Travel to on-site inspections and project manage events onsite as and when required;
  • Manage and oversee negotiations throughout the project life;
  • Manage and implement regular communication and attend meetings within the project team to provide project status updates;
  • Attend 'kick off' meetings 'briefings' and 'debrief' meetings as and when required;
  • Adhere to 'on-site' etiquette at all times ensuring a positive representation of the company.
* Client Governance
  • Liaison with Governance Team to ensure all process documents are up to date and accurate;
  • Ensure compliance with client and company SLAs;
  • Ensure compliance with all client and company privacy and security protocols;
  • Ensure compliance with GDPR (General Data Protection Regulations) 2018 Regulations.
* Budget reconciliation and finance management
  • Review and give final sign off to all client budgets ensuring:
    • Client SLAs are taken into account;
    • Profit maximisation;
    • Accurate charging of costs (supplier and expenses) to the budget;
  • Review and ensure currency exchange is managed in line with financial updates and checked regularly;
  • Ensure prompt reconciliation post-event (maximum 30 working days or client specific);
  • Manage and submit personal expenses and credit card reconciliations within time frames specified.
* People Management (as appropriate)
  • Working with the Operations Lead, monitor development plans for all team members taking into account:
    • Current skills analysis;
    • Training needs analysis;
    • Individual's needs and desires;
    • Development Planning Strategies;
  • Develop, mentor and coach all direct reports ensuring periodic meetings to discuss progress and review development plans;
  • Provide consistent leadership, motivation and direction to all team members;
  • Ensure all Operations teams are consistently sharing best practice and delivering to touch standards at all times;
  • Participate in the interviewing and selection of new team members once approved by Board Director;
  • Provide solutions for resource requirements to Operations Lead for approval;
  • Provide the Operations Lead with financial updates for all projects within your remit;
  • Provisional approval for holidays and lieu days for all direct reports, seeking final approval via Operations Lead.
* Hub Planner (as appropriate)
  • Input of timesheet activity on a weekly basis;
  • Review utilisation for all direct reports and support the Operations Lead;
  • Review timesheets for line reports and support the Operations Lead.
* The Big Intimacy
  • Ensure personal conduct is consistent with company values and live those values every day:
    • Team player;
    • Adventurous;
    • Creative;
    • Trusted;
    • Courageous;
    • Loyal.
* General
  • Work collaboratively with board, peers and all teams to ensure effective delivery of all client projects;
  • Attend company training days as and when required;
  • Attend company meetings as and when required.

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975.
Committed to diversity, equality and opportunity for all.
Twitter: @nagforjobs

Reference: 34620447

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