Purpose of the Post:
The purpose of this post is two-fold; to coordinate the delivery of four research projects, and provide administrative support to the Energy Policy option on the MSc in Environmental Technology.
The Project Coordinator is responsible for providing administrative and coordination services to academic and research staff within the Centre for Environmental Policy. The coordination of the four research projects (MESMERISE-CCS, GGR, COSIA, and PI) will involve the organisation, preparation and delivery of meetings for the academic stakeholders and meetings between the academics and project collaborators. The position holder will be responsible for administrative support to department members working on the project, including booking travel, organising expenses, and coordinating meetings. The position holder will also be responsible for the management of the web and social media presence of the projects and contribute to the general public engagement aspect of the project. Experience in client-facing roles will be a major asset here
Energy Option Coordinator
The administration of the Energy Policy Option of CEP's MSc in Environmental Technology is a multidisciplinary role and as such has a wide range of stakeholders which require a methodical, yet creative approach to be managed at their most effective, whilst operating within the College's systems and procedures. The post holders will support the Energy Policy Option from recruitment to graduation, acting as first point of contact for students throughout the cycle.
Overall Duties and Key Responsibilities:
*Assist in the organisation, preparation and delivery of quarterly, biannual, and annual meetings of the academic stakeholders, the academics and project collaborators.
*Assist in the management of the web and social media presence of the project in addition to contributing to the general public engagement aspect of the projects, e.g., liaising with the general media.
*Assist in other administration tasks associated with delivering the four projects as they arise, e.g., including booking travel, accommodation, and hospitality for project collaborators as well as handling expenses and placing orders
*To clerk meetings as required including booking venues and catering, circulating papers and taking minutes
*Assist the Option Convenors in the student recruitment process, including preparing material for the printed and on-line postgraduate prospectus and departmental websites; ensuring that the College's selection and admissions policies are followed in all matters including advertisement and interviews; and implementing the Equal Opportunities Policy in the allocation of studentships.
*Responsibility for timetabling the Energy Policy Option term, including technology seminars, and co-ordinating with internal and external staff as required.
*Producing the Energy Policy Option term handbook.
*Organising the Energy Policy Option term field trip, including completing all risk assessments, and ensuring that students are prepared for the trip. Accompanying the Option Convenor(s) on the field trip as required.
*Introducing Lecturers to students during the Energy Policy Option term.
*Setting up Blackboard folders, posting up slides in advance of lectures, loading any technology seminar materials, updated versions of booklet/timetable, and any other additional links and materials as required.
*Processing external lecturer payments, either through NPF forms and invoices or contracts, purchase orders and invoice paperwork as required.
*Invigilate the Energy Policy Option exam.
*Complete teaching load returns.
*Being available to students who seek help for academic, financial, or other personal problems and referring them on to the relevant support mechanism (e.g. health centre, student counsellor etc.) as necessary.
*Ensure that proper records are kept with regard to justified and documented absences which may need to be taken into account at Boards of Examiners' meetings.
*Ensure that evidence of any mitigating circumstances produced by students are available for consideration.
*Organise staff-student consultations and promoting the College's on-line surveys to obtain feedback on the Course(s) from students. Record any action taken and ensure actions are widely publicised.
*Attend staff-student committee meetings and ensure that appropriate procedures to determine student representation are in place.
*Support the preparation of Examination papers, liaise with External Examiners and the Chair of the Board of Examiners on all examination matters, organise the marking of papers, collate marks and attend the Board of Examiners meeting(s).
*Liaise with the CEP Teaching Office, Registry and the Graduate School on all matters of administration.
*Liaise with industrial partners and sponsors and accrediting bodies as appropriate.
*Attend CEP & College Committees as required.
*Take responsibility and ensure accurate and timely completion of annual monitoring and periodic review of courses.
*Follow procedures to implement processes for the continued enhancement of teaching and learning within the course and for the quality of the student learning experience.
*Responsibility to ensure appropriate information is provided to enable approval is given and accurate records kept regarding course modifications.
If this is the role for you, then apply today!
Only shortlisted candidates will be contacted.
Adecco is an equal opportunities provider
Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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