Regional Project Coordinator
£33,000 - £38,000 per annum
We have a fantastic opportunity for an experienced Project Coordinator to join a global consultancy due to the growth of the business. As the project coordinator you will operate as the main point of contact to the business responsible for liaising with local project coordinators and finance to organise all operational aspects associated with the lifecycle of a forensics project; in particular, ensuring the swift and accurate administration of project data, resource planning, intercompany and client invoices as well as the appropriate use of systems and processes.
Tasks and Responsibilities:
Responsible for conducting all operational activities associated to project lifecycle, including set-up, work in progress and invoicing
Develop strategies to effectively work with project managers, finance and local forensics coordinators to manage the progress of all forensics projects; acting to drive regional project setup, work in progress administration, and invoicing
Monitor and drive the accurate and timely execution of the project setup process ensuring all parties have access to the relevant information
Work with project managers and regional coordinators to update system data for live projects, for example project rates, costs and delivery dates
Monitor and drive the timely and accurate submission of time and expenses by consultants
Work with finance to review draft income forecast, costs and accruals acting to address issues prior to final agreement from directors and project managers
Provide support to project managers by collating assigned resources, deadlines, and project rates, highlighting risks such as resourcing clashes, delivery deadlines and providing advice on available resources that could fit a project
Manage the billing schedule including inter-company invoicing, providing support and direction to regional coordinators and project managers
Work with project managers and finance to confirm project completion
Work with local regional credit controller to review cash collection and outstanding debt
Work with Stakeholders to create and implement suitable tools and processes to facilitate resource planning and project management
Manage contract compliance requirements including tracking and monitoring risks to payments and liaising with operations management team
Implement client on-boarding procedure and ensure ease of transaction
Identify and act to resolve issues with & exceptions to standard processes or procedures, systems errors and data issues
Line manager to UK based project coordinator
Responsible for all project coordination activities for the team, dividing work and allocating tasks between yourself and your direct report
Knowledge and Experience:
Prior administrative experience, ideally in related field.
Ability to quickly assimilate & understand information and recognise what action is required
Prior experience of communicating with clients/ customers
Prior experience of using internal enterprise systems
This is a new exciting opportunity to join a dynamic and forward thinking team of individuals.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
- Resource planning
- Project Coordinator
- Project completion
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