Project Accounting & Fixed Assets Manager
Pearson is a global education company that helps people around the world to make progress in their lives through learning. With a rich heritage that combines 50 years of experience in publishing with the latest learning technology and digital services, we help people to learn whatever, wherever and however they choose.
We are now transforming Pearson to accelerate our activity in digital learning, education services and emerging markets. This will enable us to make a lasting impact in helping to solve some of the most important challenges in global education. We’re here to help people make progress in their lives through access to better learning. By helping them along their journey of discovery and inspiration, we aim to cultivate a lifelong love of learning that enables them to enjoy a robust and fulfilling life - whether that’s through employment or simply the ongoing joy of learning.
Pearson Finance Services:
Pearson Finance Services (PFS) is a dedicated captive finance shared service centre established in 2016 as part of a major efficiency programme across Pearson’s global finance function. PFS is a central part of the ‘FInance Operations’ organisation within Pearson which is accountable for the delivery of all finance services, including financial control to the business. The services provided by PFS to its internal customers are Financial Reporting &Control; Financial Planning & Analysis; Project Accounting & Fixed Assets and Operational Finance. PFS receives transactional finance services (P2P, O2C, R2R) from Pearson’s Business Process Outsourcing centre in Bangalore, with PFS being responsible for reviewing the quality, completeness and timeliness of these services.Both the Reporting Centre of Expertise and Intelligent Automation functions are also located at the Belfast site.
There are currently over 120 employees in PFS servicing four Senior Vice Presidents (SVPs) across Pearson finance who are accountable for finance services in the UK, North America and a number of Pearson businesses.
Job Title:PFS Project Accounting & Fixed Assets Manager - Reporting to PFS Delivery DirectorSummary of role:
Ensure efficient & effective management and delivery to customers of all project accounting and fixed assets activities within the Pearson Finance Services and BPO organisations
Undertake effective demand management processes to manage, prioritise, delegate and deliver an optimum service to the customer that aligns to their strategic requirements
Liaise closely with the Relationship Manager group who act as the single points of contact for the Finance Business Partnering Teams;
Liaise closely with the PFS Governance Manager in order to maintain effective service delivery to PFS from the BPO centre in Bangalore;
Be a fully integrated member of the PFS leadership team to assist the continuing and effective operations of the organisation
As a member of the PFS leadership team, work to develop & continuously improve the services performed by PFS, constantly seeking further efficiency & effectiveness through standardisation, simplification & elimination as appropriate.
Support the Finance Business Partnering Team in educating the business on the Finance Operating Model as required.
Lead, coach and mentor staff across the organisationMain activities/responsibilities:
Manage the activities in the running of the Project Accounting & Fixed Assets team. This includes establishing and managing operating plans and goals for the team, developing work schedules, back-up procedures and managing staffing requirements to ensure maximum and minimum coverage levels at all times;
Ensure that teams function effectively and efficiently.
Continuously control of processes to ensure that the Project Accounting & Fixed Assets area operates in an efficient and cost effective manner and identify upcoming opportunities for improvement
Develop and manage short and long term operational goals and tactical objectives ensuring customer goals are incorporated
Negotiate and ensure key performance metrics are met and service is delivered to customers as expected
Develop, build and maintain relationships with all finance areas serviced by PFS
Develop, maintain, and update personal knowledge and expertise through appropriate means to ensure understanding of relevant knowledge areas and to identify possible future developments
Monitor, control & identify improvements required to systems, processes and databases to ensure system and data security and ensure they are up to date and comply with current legislation
The manager of the Project Accounting & Fixed Assets team will display a deep knowledge of the set up, maintenance and close down of projects using project accounting principles across both revenue and capital projects. They will understand the creation of assets from projects, and subsequent asset management processes. The manager will lead the team to deliver a service and:
Has experience/knowledge of ERP systems (preferably Oracle including Oracle Project Accounting, Oracle Hyperion Planning, Fixed Assets and General Ledger);
Reviews and assesses business cases including funding and ensure these are correctly reflected in the ERP system through application of consistent and appropriate processes and SOX controls;
Works with the Controls Centre of Expertise to ensure SOX controls pertaining to Project Accounting and Fixed Assets are embedded and tested, and pass audit requirements;
Ensures all expenditure and income are correctly allocated to projects;
Reports to the business Project Managers on a monthly basis ensuring appropriate variances are highlighted with accompanying commentary as explanation;
Ensures the timely processing of all project and fixed asset related transactions;
Contributes to strategic meeting preparation e.g. papers for submission to Investment Review Boards; Pearson Executive Management meetings and Finance Leadership Team;
Works closely with other teams across PFS to maximise the efficiency and effectiveness of their own service;
Works closely with the Project Accounting and Record to Report Global Capability Leads to embed best practice across PFS, BPO and the business as a whole;
Takes ownership for resolution of issues pertaining to Project Accounting and Fixed Assets, building a reputation as a trusted advisor/experience user in their area of expertise.