Procurement Assistant

Posted 2 November by Iceland
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We are looking for a Procurement Assistant who is looking to work in a busy established team in our Head Office you will be someone who is an excellent team player has good attention to detail and can use SAP to competent level.

PURPOSE OF ROLE:

In this role you will be assisting the procurement/Quantity Surveying team administer construction and equipment supplier accounts in respect of New Store Developments, Refurbishment Works, Roll-Outs and miscellaneous works.

KEY ACCOUNTABILITIES:

Assist in the management of supplier/contractor accounts

Acknowledge and administer amendments to contracts

Assist in negotiation & agreeing contract variations

Co-ordinate equipment requirements for refits/relays etc in conjunction with Project Managers, Equipment Managers and Suppliers

Order preparation and creation for input onto finance control systems (SAPS) and issuing orders and all associated documents.

Interrogation of SAP system to assist monitoring of capital & revenue accounts, including running SAP reports.

Interrogate insight portal system managing payment and invoicing including liaise with suppliers/contractors.

Receipt of orders on SAP system, payment of accounts (Instruction to pay)

Update Asset Register.

Obtain Completion Certificates/Handover Documentation.

Scheduling and ensuring delivery of equipment, goods & services.

Assist in managing stock levels to ensure continuity of supply.

KEY RESULT AREAS:

Preparation of order inventories for input on SAP

Ensure orders are correct and issued in time to meet the Equipment Managers/Project Managers programmes

Ensuring delivery of equipment/works.

Assisting in obtaining most economical costs

Monitor/review supplier stock levels to fulfil procurement schedule/weekly minutes & works programme requirements.

Receipting of orders on SAP in accordance with project programmes.

Ensure Certificates files, document and schedules are updated in accordance with Procurement programmes.

Produce nominal breakdowns for finance dept.

Maintain supplier/contractor schedules

In order to be successful in this role we are looking for candidates who have the following:

Results - Self motivation to produce better results.

Customers - Being aware and exceeding customer expectations.

Teamwork - Must be a team player, actively participating and contributing to team working across the business.

Improvements - Constantly striving for improvements in the way we work.

Educated to A level standard

PC Skills - Excel, Paradox, SAP

Numerate Analytical, good communicator, negotiation skills, and commercial awareness.

Experience - Accounts (bought ledger), Building - procurement - building suppliers

Required skills

  • Analytical
  • SAP
  • Excel

Reference: 36521026

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