Practice/Office Manager

Page Personnel are currently recruiting for a Practice/Office Manager for a leading business in Skipton.

Client Details

Our client is a leading established modern law firm based in Skipton. The business is looking to recruit a Practice/Office Manager who can add value to the firm.

The ideal candidate will have an in-depth understanding of legal practice, significant experience and be capable of dealing with a range of matters. Formal management qualifications would be an advantage.

Description

Practice/Office Manager - Skipton

Responsibilities include:

  • Day-to-day office and building management

  • Ordering stationary and other supplies required for day to day use in the offices
  • Ensuring business premises hold appropriate insurance and that fittings and office equipment is checked and maintained by professionals
  • Initiating and maintaining security processes and procedures including fire alarm checks, security and evacuations
  • Maintaining records relating to the premises including fixture and fittings records, health and safety checks, lease agreements and correspondence
  • Ensuring premises look professional and clean through organising and supervising cleaning, placement of publicity, etc. Maintenance and refurbishment
  • SRA compliance & regulatory matters (including AML and GDPR)
  • Completing indemnity insurance renewals, Practice certificate renewals, Lexcel adherence and implementation of new plans and policies. Lender panel applications.
  • Leading the management team
  • Working closely with Head of Finance where necessary
  • HR - Staff recruitment, retention and appraisals, disciplinary and grievance
  • Monitoring business, team, office and staff/FE performance and implementing company's rules and policies
  • Promoting the company and communicating its services
  • Liaising with external regulators, accountants and auditors
  • Working with IT and other third party contractors
  • Providing training, guidance and support to staff using software/hardware
  • Researching and testing and ordering new software and hardware for business use
  • Working with the marketing team and supporting the marketing plan
  • Performing duties required to implement the marketing plan and performing administrative duties relating to marketing such as placing advertisements, drafting and sending out newsletters and updates to the
  • Website
  • Administering client feedback forms and compiling reports on feedback
  • Generating and maintaining relationships with clients initiating and maintaining relationships with suppliers of products and services
  • Maintaining office records relating to (for example) health and safety incidents, risks, breaches of procedure and regulations, contracts with suppliers, law library

Profile

The successful candidate will have:

  • At least 3 years of experience managing a professional services firm (law firm preferred)

  • Excellent organisational and communication skills
  • Strong desire to play a constructive role in the expansion of a modern law firm
  • Inspirational and enthusiastic
  • Highly dedicated and motivated
  • Commercial awareness
  • Initiative

Job Offer

Excellent salary on offer here, on site parking and benefits.

Required skills

  • Office Manager
  • Manager
  • Practice
  • People Manager

Reference: 34829879

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