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PPM Co-ordinator

Posted 25 January by Field Recruitment Easy Apply Ended

PPM Co-Ordinator

£25,000- £28,000

Swindon with some travel to client sites

Working within the Asset Management and Technical Services Team the successful applicant will is responsible to the PPM/SI Lead:

  • Generate, assign and coordinate the delivery and receipt information relating to PPM through the CAFM system (Concept)
  • Raise Work Orders for PPM works through the CAFM system and track and coordinate these work orders from assign status to completion.

  • Ensure all documentation is uploaded to the Management Information System within the timescales set out in the contract; this includes Written Schemes of Examination and certification.

  • Provide administrative support to FM Technical Services and Asset Management Team including document control

  • Regular reporting in agreed format in a timely manner, to internal/external customers and also to the Supply Chain.

  • Identify and make recommendations for additional systems and processes, that will enhance the customer experience whilst meeting the customers’ requirements

  • Develop and maintain effective working relationships, both internally and externally with customer and client at all levels of management. Ensuring client satisfaction with agreed outcomes and best practice methodology

  • Ensure contractual obligations are delivered and sustained

  • Ensure that the PPM/SI Lead is regularly updated with the statuses of PPM works and other legislative work orders that are delivered by the Supply Chain.

  • Assist the PPM/SI Lead with ensuring suppliers PPM Schedules meet contractual requirements.

  • Ensure areas of concern with the delivery of statutory requirements are highlighted.

  • Ensure client satisfaction with agreed outcomes and best practice methodology

  • Ad hoc Project work as directed by senior management, this is to include updating of the clients asset register and planned maintenance tasks/job plans.

  • Internal colleague relationship management and opportunity development

  • Evaluate and develop own working practices and promote safe working practices

  • Contribute to the design, delivery and evaluation of work procedures within a challenging and complex co-ordination role

  • Ensure full audit trail in place to satisfy internal and external auditors through the CAFM systems.

  • Promote a robust health and safety culture within the workplace and across the contracted areas of responsibility at all times

  • Adhere to the company’s business practices and zero harm culture

  • Ade hoc duties when required.



  • GCSE (or equivalent) Maths & English
  • Hold, have held or eligible to apply security clearance


  • Technical qualification within the Building Service Industry and/or Facilities Management
  • Knowledge of Assets and their maintenance requirements

Experience and Skills:


  • Experienced user of Microsoft Office software including Word, Excel and Access
  • Good working knowledge of databases and reporting

  • Organised - ability to plan and prioritise workload

  • Shows initiative and is a self-starter

    Willing to learn and able to adapt to

Required skills

  • CAFM

Reference: 33682012

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