Portfolio Office Manager

Posted 9 April by Randstad Employment Bureau Easy Apply

Portfolio Office Manager

Public Sector - Permanent Position

Must be SC Cleared

Salaray: Up to £33,000

Location: Canary Wharf

Department: Change Implementation

Job Purpose

To assist senior management in the delivery and maintenance of P3M (project, programme and portfolio management) standards and deliver by:

  • Owning, reviewing and improving P3M standards;
  • Working effectively and proactively with programme and project managers to ensure appropriate deployment of P3M standards;
  • Developing and maintaining all portfolio office collateral in order to provide robust assurance and quality control in line with best practice;
  • To be the first point of contact for portfolio enquiries

Reporting Relationships

  • Reporting to Senior Project Manager - Change Implementation
  • Line management responsibilities for project officer pool.



  • Maintain the portfolio plan and the portfolio critical path plan.
  • Analyse interfaces and critical dependencies between projects in the portfolio and make recommendations for appropriate actions to project leads.

Reporting and Monitoring

  • Track and report on progress against the portfolio plan, by ensuring timely reporting of delivery, risks, issues, and changes.

Develop and maintain the portfolio dashboard to provide a summary of the status of the portfolio.

P3M Standards

  • Maintain & ensure adherence with the SIA Project Management Framework and governance arrangements, including owning the standards for risk and issue management and ensuring planning and other reporting is in place.
  • To provide advice and support to other departments within the SIA on project management tools and techniques. Identify and share good practice amongst staff involved in delivering the change portfolio.


  • Ensure health checks are carried out on individual projects in line with SIA guidelines and portfolio assurance approach, supporting external audit reviews.
  • Ensure pro-active corrective action is taken to support the delivery of projects successful

Portfolio Collateral

  • Ensure effective development, maintenance and archiving of the portfolio library and document management in line with the SIA record management approach using SharePoint.
  • Develop and maintain the intranet template library and the rest of the 'Managing Projects' intranet resource area

Portfolio Management

  • Act as secretariat for the portfolio steering group, ensuring organisation of meetings and papers, drafting agenda, taking minutes, recording actions and following up accordingly.
  • Chair portfolio workshops and review meetings.

Relevant Knowledge, Skills and Experience


P3M Skills

  • Demonstrable experience as a Programme Office Manager and /or Portfolio Office Manager.
  • Applied experience of hands on engagement to ensure delivery of concurrent priority projects.
  • Applied experience of using PRINCE2 / MSP/ MOP within a project/programme/portfolio environment.
  • Applied management of risks, issues and change requests
  • Experience of setting up and controlling a project library - e.g. SharePoint.
  • Demonstrate pace and energy

IT Skills

  • Advanced Microsoft Office
  • Advanced Microsoft Project
  • Advanced Microsoft Visio skills

Soft Skills

  • Excellent and well proven oral and written communication skills
  • Excellent interpersonal and activity management skills.
  • Excellent team working and organisational skills.
  • Analytical skills - proven ability to deal with complex issues and make them understandable to a wide audience.
  • Ability to act under own initiative and constantly strive to deliver excellence in your work.
  • Demonstrates ability to deliver to tight timeframes in an uncertain and pressurised environment.


  • Security cleared
  • Experience of working in public sector project delivery
  • PRINCE 2 Practitioner
  • MSP Practitioner
  • MOP Practitioner
  • Experience of Gateway reviews and/or other external audit reviews.

Randstad Business Support is acting as an Employment Agency in relation to this vacancy.

Reference: 34860413

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