Personnel Assistant / Office Manager / Secretary

Posted 11 June by CPS Recruitment Ltd

Personnel Assistant / Office Manager / Secretary

Office Manager / HR

We are looking for the person that can do everything ! We are a company of around 90 people and need that amazing person who keeps us organised and in check but with a welcoming smile, an understanding ear and a great sense of humour.

You need to be able to pick up systems easily whilst organising flights for people and fixing the light bulb in the bathroom !

All the other bits :-

Deal proactively with incoming correspondence/enquiries - e.g. mail, fax, email, responding as appropriate.

  • Provide advice of the most effective and appropriate method of presentation of information and referring to the document production/document origination team ensuring production of high quality or high volume documents.
  • Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
  • Manage and maintain key groups for communication purposes e.g. distribution lists.
  • Anticipate and provide in an easily accessible way all relevant documents through understanding the nature of the work of the team.
  • Perform delegated task within a project to a high standard.
  • Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately.
  • Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
  • Anticipate and coordinate travel and meeting arrangements.
  • Actively source and share knowledge with others.
  • Use the firm's systems for raising bills and completing basic expense claims and for maintaining client information.
  • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.
  • Respond to requests in a timely and professional manner.
  • Show innovation in finding solutions to problems.
  • Comply with policies and procedures in all aspects of the role.

Experienced required:

  • Experience supporting at Senior Manager/Director level (or equivalent) within a large corporate organisation, ideally professional or financial services.
  • Excellent IT skills including Powerpoint, Excel, word etc.
  • At least A level standard of education
  • Experience of managing a high volume of work, providing full secretarial support to more than one person.
  • Proven time management experience.
  • The ability to prioritise workload, managing expectations and challenging where necessary.
  • Excellent written and verbal communication skills at all levels.
  • The ability to work proactively and using own initiative.
  • Experience of building networks and relationships with other PAs, both internal and external to the firm.
  • Good project management skills including event management experience.

Required skills

  • Event Management
  • Office Management

Application questions

Are you of degree level education?
Do you have excellent admin and office skills?

Reference: 35360454

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