Personal Assistant

Posted 14 September by Theo Jones Recruitment Limited
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Are you currently working as a PA and looking for a new challenge?

Personal Assistant - Woodford
Salary: £28,000
Working hours: Shift & Saturday Rota: 08:00 - 18:00

Personal Assistant required for this well established and highly successful Automotive company based in Woodford. You must be a Personal Assistant with previous experience, preferably in the Automotive industry but NOT essential.

You will be required to provide full administration support for the CEO and on an ad hoc basis for the Directors and senior management team as required. This role requires excellent communication skills, diplomacy and complete confidentiality.

Personal Assistant Responsibilities:

  • To provide personal support to the Chief Executive and the Senior management team including telephone liaison, travel and meeting arrangements and diary co-ordination
  • To represent the CEO in his absence by dealing proactively with queries and requests from both internal and external sources
  • To maintain an efficient filing system to ensure that all essential documentation and other information is retained and easily accessible.
  • To take responsibility for the organisation of meetings, including the preparation of agendas and attachments in liaison with other staff
  • To monitor and follow up on all action points from meetings to confirm that actions have been taken and to obtain feedback on results and suggestions for further actions have been taken and to obtain feedback on results or suggestions for further action
  • To be responsible for the providing ad hoc administrative support to the FZ CEO, including dealing with correspondence and arranging board meetings
  • Ensure that all papers, presentations, letters and reports sent from the CEO' s office adhere to corporate guidelines and that they are excellent quality and without errors
  • To update the client database with relevant notes and contact details on behalf of the CEO and SMT following correspondence and meetings
  • To meet and greet visitors to the offices making them feel welcome
  • Any other non-defined duties that may be required from time to time
  • Respond to all queries and questions, both internal and external to the company, concerning the business


The ideal Personal Assistant:

  • Strong PA experience
  • Ability to manage schedules, diaries and deadlines efficiently
  • Have supported directors previously
  • Used to working in fast paced environments
  • ood organisational skills with eye to detail
  • Good communication skills and excellent telephone manner
  • Able to work on own initiative and/or part of team
  • Essential to be able to deal with confidential information in the appropriate manner.
  • Able to prioritise
  • Ability to work well under pressure and deal with problems calmly and efficiently
  • Ability to manage schedules, diaries and deadlines efficiently


If you are looking for a fantastic opportunity within your already successful career and would like to join this highly successful automotive company then apply today!

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Reference: 36119975

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