Personal Assistant to Divisional Operations Manager

Posted 16 September by NHS Business Services Authority

Personal Assistant within the Division of Surgery supporting the Divisional Operations Manager, Associate Divisional Director and Matrons

In this pivotal role you will manage the complex and diverse workload of the Divisional Operations Manager/Associate Divisional Director/Matron and the wider team, whilst building and maintaining strong internal and external networks with a wide range of organisations and stakeholders

You will organise and schedule complex electronic diaries including the management of the day to day workload that is often subject to change at short notice. You will prepare agendas and briefing papers attend meetings and produce accurate and timely action notes/minutes, booking of meeting rooms, processing travel expenses and timesheets for submission to payroll within the Trust deadline.

You will use your experience and impeccable interpersonal and correspondence skills, to produce documents to a high professional standard. You will need to review and manage confidential information with total discretion and respond promptly to all necessary emails and telephone queries.

You will be a positive and highly motivated individual with extensive experience of supporting and working to the high demands of directors and senior management. Ideally you will have experience of working in a similar role but you will absolutely need to be approachable, highly organised with the ability to deliver above expectations.

You will be a team player with the ability to be proactive in your approach, excellent attention to detail and confident in using your own initiative and able to work under pressure and to strict deadlines.

You must be competent in all MS office applications and experience of SBS/Oracle electronic ordering system and Healthroster is advantageous but not essential.

Full time: 37.5 hours per week Monday – Friday

Base: Peterborough City Hospital with some cross site working

Grade: Band 4

For informal enquiries please email:

or telephone

or telephone

For further details / informal visits contact:

NameDee LanderJob titlePA/Complaints and Compliance AdministratorEmail addressTelephone number

Reference: 40885298

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