Personal Assistant to Business Manager

Posted 7 February by Magpie Recruitment

Our client is one of the UK’s leading award winning technical entertainment companies.

The Role:

An excellent opportunity has arisen for an experienced Personal Assistant to join the friendly, dynamic and results orientated team. The successful individual will possess a high level of accuracy, with impeccable written and verbal communication skills; furthermore a high level of organisation and autonomy is required for this role. Hours are Mon - Fri, 9:30am - 6:30pm.

Primary Responsibilities:

  • To act as the Business Manager's first point of contact with people from both inside and outside the organisation
  • Devising and maintaining office systems, including data management and filing.
  • Take and circulate notes at meetings and to provide general assistance during presentations
  • Screening phone calls, enquiries and requests, and handling them when appropriate.
  • Meeting and greeting visitors at all levels of seniority.
  • Organising and maintaining diaries and making appointments.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the Business Manager.
  • Carrying out background research and presenting findings.
  • Producing documents, briefing papers, reports and presentations both for, and as an output from meetings
  • Attending meetings and ensuring the Business Manager is well prepared for meetings; follow up agreed actions and communicate progress.
  • Liaising with clients, suppliers and other staff.
  • Provision of cover for the Business Manager at meetings as appropriate.

Secondary Responsibilities:

  • Carrying out specific projects and research;
  • Responsibility for maintaining records relating to accounts and budgets;
  • Taking on some of the Business Manager's responsibilities and working more closely with management;
  • Deputising for the Business Manager, making decisions and delegating work to others in the Business Manager's absence.
  • Being involved in decision-making processes.
  • Arranging travel, visas and accommodation.
  • Collation of information and paperwork in relation to Company Credit Card for Business Manager.
  • Continuous improvement and review of existing processes to recommend changes for the Business Manager’s approval.
  • Any other duties as required / authorised by your Line Manager / Line Management reporting line.
  • Comply with all Health and Safety requirements.
  • Comply with all Policies and Procedures.
  • Ensuring the work areas are kept in a clean and tidy manner at all times.

Skills, Qualifications and Experience:

  • Previous PA or secretarial and administrative experience within a fast-paced customer facing environment.
  • Ability to effectively plan and organize workload and the initiative to resolve issues quickly in an appropriate manner.
  • GCSE or equivalent.
  • Exceptional written and oral communication skills.
  • Excellent and IT skills, including intermediate knowledge of Microsoft Office.
  • Intermediate knowledge of databases and information systems.
  • Ability to work under pressure and to tight deadlines.
  • Excellent organisational and time management skills.
  • Discretion and an understanding of confidentiality issues.
  • Ability to work on your own initiative.
  • Flexibility and adaptability to juggle a range of different tasks and to work for paid overtime to meet deadlines.
  • Honesty and reliability.

Company Benefits Include:

  • Free onsite parking.
  • Cash Back Health Care Scheme provided by Health Shield.
  • Private Healthcare provided by Bupa.
  • 30 days holiday (inclusive of statutory UK Bank Holidays).
  • Pension Scheme provided by Scottish Widows.
  • Discretionary annual company performance bonus.
  • Use of the onsite company gym.
  • Staff Further Education Scheme.
  • Working with exceptional people and the latest technologies

Required skills

  • Admin
  • Client Services
  • Secretarial
  • PA

Application question

Have you previous PA experience?

Reference: 34417323

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