Personal Assistant - 16 month FTC

Posted 27 February by CBRE Ltd
Job Title: Personal Assistant
Location: London
Role Purpose: To provide highly efficient personal assistance and general support to 2 Senior Directors and 10 Directors within Asset Services.

Key Responsibilities
  • Extensive Diary Management.
  • Booking travel and preparing itineraries.
  • Organising external meetings, lunches, dinners etc.
  • Effective "gate keeping": managing all incoming communication (including post, phone calls, voicemail and e-mail), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.
  • Creation of PowerPoint presentations and pitches from scratch to a high standard.
  • Expenses management.
  • Assistance with the BD team with the preparation of presentations/pitches.
  • Point of contact for new joiners in the team; ensuring IT set up, desk, equipment ordered etc.
  • Management of team holidays & sick leave.
  • Organising team meetings, events, client lunches etc.
  • Attending meetings and taking minutes.
  • Assist with the collating, formatting and management of data for client reporting.
  • Printing/binding client reports.
Person Specification
  • Prior PA/Team Secretarial experience.
  • Excellent organisational skills.
  • Pro-active, using initiative.
  • Good interpersonal and communication skills.
  • Ability to work proactively and cooperatively as a team player.
  • Able to work to deadlines and have a flexible approach.
  • Being "one step ahead", i.e. knowing where they need to be, when and with the right paperwork in hand.
  • Extremely professional and approachable.
  • Discretion and sensitivity around confidentiality.
  • Excellent IT skills: Excel, Word, Outlook and Power Point (production of high quality documents, reports and correspondence, diary and email management in Outlook).
  • Excellent organisational skills and exceptional attention to detail.
  • Excellent communication skills: spelling, grammar and telephone manner.
  • GCSE’s - Maths and English Language - minimum C grade.

Required skills

  • Diary Management
  • Expenses
  • Secretarial
  • Travel Arrangements
  • PA

Reference: 34562708

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