Payroll Team Leader - Kensington council

Posted 23 January by CHANGE RESOURCING

Main Purpose of Job

  • provide a payroll administration service to all the Business Groups within the Royal Borough of Kensington and Chelsea
  • process, check and authorise information submitted to the Computerised Personnel System (HR SYSTEM) to ensure staff are paid promptly and correctly
  • liaise with the Council’s payroll contractor to resolve pay errors for employees within all of the Council’s Business Groups
  • provide a first point of contact and advice for all employees with regards to any pay associated query
  • manage and check the work of the sub-team within the Central Payroll Team (CPT)

Duties and Responsibilities

  • management and Organisation of the sub-teams work, including distribution of work
  • authorise and check information submitted to the HR system, to ensure staff are paid promptly and the accuracy of the database is maintained
  • check and authorise allowances payable to staff including acting allowances, professional fees, eye tests, honoraria, etc.
  • process, check and authorize regular pay claims including car mileage, overtime, sleep-ins, etc.
  • check payroll outputs against inputs for errors
  • update any changes on the HR system relating to personal/job details including variations in terms and conditions
  • resolve pay queries from employees and managers within the Council.
  • liaise with the employee, where there has been an overpayment, to arrange recovery of that overpayment according to established procedures
  • liaise and respond to outside bodies such as banks, Courts, Inland Revenue etc.
  • make suggestions for, and assist in, the revision of procedures
  • supervise the dispatch of payslips on a monthly basis together with any other circulars
  • supervise the filing system, ensuring it is updated and in good order
  • provide general administrative assistance across the HR department where required
  • any other duties as directed by the Senior Payroll Team Leader or other Senior Officer


  • a minimum of passes in GCSEs in English and Mathematics or equivalent (E)


  • administrative experience (E)
  • experience of working in a payroll/personnel section with computerised payroll/personnel records. (E)
  • experience of supervising others (D)


  • excellent numeracy skills (E)
  • knowledge of pay and contract terms (E)
  • knowledge and skilled use of MS Office applications and computerised payroll/personnel systems (E)

Communication Skills

  • good communication skills, both verbally and in writing (E)
  • ability to communicate clearly, confidently and tactfully when dealing with colleagues and customers (E)

Reference: 34292770

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