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Payroll Administrator

Posted 16 February by Winchmore Tutors Easy Apply Ended

Job Description - Payroll Administrator

Job Purpose

To assist the accounts manager in maintaining an efficient and accurate payroll and customer liaison function.

Accounts Duties and Responsibilities:

  1. To receive, chase and process all timesheets from tutors by the given deadlines.
  2. To confirm receipt of timesheets via email to tutors.
  3. To prepare the tutor payroll sheet for submission and authorisation by the deadline.
  4. To use our Eploy system to log all hours, prepare invoices and send them to schools and LA’s
  5. To maintain the integrity of the data on the Eploy system.
  6. To chase outstanding timesheets.
  7. To assist with the company’s credit control, chasing debts, ensuring all customers’ accounts are settled within our terms.
  8. To liaise with our outsourced payroll providers.
  9. To update and keep accurate accounting files for invoices, timesheets etc.
  10. To keep an updated list of tutors in schools and hours completed at schools.
  11. To answer any tutor or client queries in regards to invoices or payments.
  12. To assist with financial interims & yearend.
  13. To produce various payroll activity reports as and when required
  14. To process payments through PDQ machine and maintain records of payments received
  15. Reconcile outsourced payroll invoices to payroll schedules and solve any queries arisen during the payroll process.
  16. To assist with ad-hoc admin tasks.

General Office Tasks :

  1. Basic HR duties - scanning of documents, updating emergency contacts etc.
  2. To send accurate, precise and professional emails in a timely manner.
  3. To answer your telephone and others if they are not available in a timely fashion.
  4. To email messages to members of staff in event of them not being available
  5. To post items or deposit cheques
  6. General filing copying, faxing, binding and keeping the office tidy
  7. Any other ad-hoc tasks of this level.

Mandatory skills/experience:

- good with figures

- attention to detail

- Microsoft Excel

- some post school experience or recent graduate

Required skills

  • Microsoft Excel

Reference: 34339152

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