Our client who are in the Education Sector are looking to recruit an Interim Payroll Administrator to join their busy Payroll team. The successful candidate will be responsible for processing punctual and accurate salary payments, working on a designated section of payroll within the Payroll Office.
They currently undertaking a project to implement a new integrated HR/Payroll system. Due to this and one of our team members leaving we are looking to cover the vacancy with a 9-12 month contract leading up to the implementation.
The successful candidate will have relevant experience of working in a busy payroll environment, meeting tight deadlines with a keen eye for detail. They will be flexible in their approach and have great organisational skills juggling multiple deadlines with the ability to prioritise.
Experience of using Northgate/ResourceLink payroll system is desirable, although training can be provided. The successful candidate will be IT literate, display good communication skills and be a strong team player. Experience and capability to perform manual calculations as well as occupational pension/sickness/parental scheme experience is desirable but not key.
Has payroll responsibility for designated section of the departments
Responsible for monthly processing of one subsidiary Payroll
Responsible for payment of Statutory/Creditor payments and reconciliation of above payroll
Validation of Staff Expenses ensuring compliance with Company policies and HMRC Regulations
Resolve queries / issues from all levels of staff / external organisations and Statutory bodies
To share responsibility with other Payroll Administrators for the daily running of HR data reports/Interfaces and HMRC online imports
To provide support and training to all members of payroll team
To share responsibility with other Payroll Administrators for raising/arranging authorisation for Bankline BACS payments in a timely and efficient manner
Problem Solving, Accountability and Dimensions of the role:
Operating with minimum day-to-day supervision, the post holder will be required to work both independently and as part of the wider team. They will be responsible for a section of payroll, maintaining all routine manual and computer records for a specified group of staff in order to meet statutory requirements and University regulations, producing accurate payment to deadlines. The post holder will carry out much of their activities with limited daily guidance from the Deputy Payroll Manager, and as such they will have some latitude within their daily work routine to organise and prioritise their own work, to ensure that key deadlines and objectives are met. It is critical that the post holder demonstrate initiative and flexibility in the arrangement of their work priorities; this will include successfully managing any conflicting demands, possessing an awareness of the options available and being able to make effective and appropriate decisions.
To ensure the consistency and quality of the payroll service offered, the post holder will normally work within well-established documented administrative processes and procedures. They are expected to exercise sound judgement and demonstrate initiative when dealing with enquiries from members of staff on personal salary issues and when dealing with salary related enquiries from departments and external organisations. Resolution for these issues will usually be found through referring to their previous experience of similar problems or through making reference to departmental policies and procedures and applying them. Problems of a more complex nature will need to be escalated to a senior member of the team
As appropriate, the post holder will provide support and training to other members of the payroll team. The post holder has no budgetary responsibility.
The Payroll Office processes two monthly payrolls for approximately 7.000 staff (including subsidiary Companies).
The post holder will have frequent contact with staff of all levels, external organisations and statutory bodies. This requires a professional attitude and the ability to resolve queries in situations requiring discretion, tact and diplomacy.
Financial - The annual salary bill is in excess of £90m and staff expenses Circa £1.5m
Qualifications and Professional Memberships:
HNC, A level, NVQ 3, HND level or equivalent with a number of years' relevant experience.
Broad vocational experience, acquired through a combination of job-related vocational training and considerable on-the-job experience, demonstrating development through involvement in a series of progressively more demanding relevant work/roles.
Technical Competencies (Experience and Knowledge):
Basic Microsoft Office and IT Skills
Comprehensive working knowledge of current payroll legislation
25 days Annual Leave (pro-rata for part-time staff and Security shift staff)
Bank holiday leave
Annual increment on the 1st April
Salary and Pay Scales
Sports Park Membership
Season ticket loan
- Microsoft Excel
- Microsoft Office
- Payroll Services
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