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Part-time Receptionist

Posted 6 February by Forrester Hyde Easy Apply Ended

We are a long established & leading firm of Chartered Financial Planners based in central Southend-on-Sea. We have an exciting opportunity for an exceptional Receptionist to join our reception team on a part time basis.

Experience/Skills

  • Smart and well presented in appearance
  • Reliable and punctual
  • Polite, friendly manner with excellent communication and interpersonal skills
  • Ability to prioritise and multitask
  • Well organised and efficient
  • Customer Focused and able to demonstrate discretion when dealing with sensitive and confidential matters
  • Able to work on own initiative
  • Working knowledge of Microsoft Office

Role Description

  • Answering incoming calls politely, quickly and efficiently using Polycom switchboard system
  • First point of contact. Meeting and greeting business clients and staff
  • Maintaining building security by following procedures
  • Logging in and out of visitors
  • Booking meeting rooms and maintaining the boardroom diary
  • Organising refreshments for meetings with internal and external guests
  • Opening and sorting incoming mail
  • Handle all incoming and outgoing couriers
  • Franking outgoing mail daily
  • Ordering and monitoring levels of stationery, cartridges & toners
  • Scanning client documents onto filing system
  • Keeping the reception area, meeting rooms and refreshments area clean and tidy
  • Other ad-hoc reception and administration duties as required

1 full day per week 08.30am to 5.30pm

+ 4 days lunch cover (1.5 hours per day)

(up to 14 hours per week or could be shared between 2x receptionists covering 7 hours each) plus holiday cover

Initially on a 4 month contract with potential to become permanent

Reference: 34406497

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