We are looking for a part time Office Administrator to join a well respected, national company in their Southampton office. This is a busy role where you will be working within a team responsible for the smooth running of the administration support provided to the business. This is a very varied administrative role where you will need to be professional in your approach and understand the importance of providing excellent administration support. The company was established over 30 years ago and it is a business that highly value their staff.
You will be involved in the process side of the business, where you will need to be well organised and confident dealing with a variety of work. The duties will include:
Management of employees files to ensure they remain accurate
Booking of training courses to help maintain personal qualifications
Liaising with local branches to obtain relevant head office data
HR duties - Creating new starter packs, arranging background checks and referencing
Process and documentation management
Ensuring that the board room is set up for meetings
Covering reception duties
Monday-Thursday - 1pm-5pm
Friday - 8.30am-5pm (1 hour lunch)
The Ideal Candidate
To be considered for this role, you will need to be able to demonstrate a stable background within an administrative role. The Ideal Candidate must be well organised, willing to take responsibility for their work, able to work to deadlines and understand the importance of confidentiality. You will need to be a team player and be happy to help other team members when required.
You must be able to work the hours above as there is little flexibility.
Please note, due to the volume of applications we are unable to contact each applicant individually. If you have not heard from us within 3 days of application please assume that you have been unsuccessful on this occasion.
- Communication Skills
- General Admin
- Organisational Skills
- Receptionist Duties