Part-time 22.5 hours per week Business Support/Team PA role

Posted 6 September by The Guardian
Your new company A government executive agency is looking for a part-time Business Support/Team PA to join a busy team and support a number of senior professional. 22.5 hours per week - the client is flexible on when these hours are worked across the week. Your new role PA Support Provide dedicated comprehensive PA support to of one or more individual senior members of the directorate as requested. This may include:reading, monitoring and responding to the manager's emaildiary managementbooking complex travel arrangementspreliminary drafting of correspondence on the manager's behalf and/or preparing presentationsCarrying out basic researchAdministrative SupportProvide comprehensive administrative support to teams across the DirectorateLead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.Communicate and engage effectively with a range of people, including internal and external staff and stakeholders. This will include dealing with stakeholder enquiries promptly and courteously by email, telephone, letter or in person, referring to the relevant lead where appropriate.Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings and networks as required.Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business support and administration function.Participate in relevant internal working groups/projects, services and initiatives across the organisation representing the Team, Directorate or CentreCarry out timely and accurate information analysis and reporting on agreed areas of their working area and present findings in an agreed manner. This will include developing and maintaining databases as required by the job using a variety of digital and IT applications.Contribute to effective information management (including maintaining administrative and information resources, i.e. filing systems) and assist with the dissemination and/or collation of information/returns, in a timely manner.Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.Financial and Resource ManagementProvide support and information to aid effective management of budgets, in liaison with the Finance Business Partner, including overseeing the placement and/or orders for goods and/or stationery using the FARM system, receipt goods and maintain log of expenditure.Communication and Key Working RelationshipsThe post holder will develop effective working relationships and communicate regularly either by phone, email or face to face with a wide range of individuals including clinical and non-clinical staff, scientists, support staff, managers and corporate team staff for example, HR or Payroll. The post holder may make or receive phone calls, receive emails and decide relevant action, responding directly where appropriate and this may include external people for example, stakeholders and/or from members of the public as well as other public health organisations e.g. NHS and the Dept. of Health. What you'll need to succeed Experience working as an Business Support Officer/PA or Team administrator with 1:1 support at Director level. Good communication and written skills, office experience including diary management and minute taking. What you'll get in return A flexible role in terms of hours worked and days. The client needs 22.5 hours work completed every week until January 2023. Flexible role, working on a hybrid working model with a small amount of time in the office and the rest working from home. Good location - Waterloo What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Reference: 43945310

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