Legal Secretary/PA

Are you a Legal Secretary/PA with experience in Conveyancing who can provide exceptional support to our client’s Residential Property Team?

It is a busy and enjoyable role where you will be working alongside the team, guiding clients through their conveyancing journey and ensuring they are fully always supported and kept abreast of developments. A highly efficient, self-starter who is friendly, proactive and professional with a great can-do attitude who is happy to take ownership of all administrative aspects of Conveyancing - joining a busy team consisting of six fee earners and eight assistants and reporting to the Head of Residential Property. A true ambassador for the company, helping them to maintain their reputation for excellence.

What you’ll be doing:

• Daily liaison with clients, keeping them informed at every stage of the conveyancing journey.
• Assisting with file opening and closing processes, including issuing engagement papers, alongside general administration.
• Drafting documents and correspondence with strong digital dictation skills.
• Preparing invoices, completion statements, financial statements and assisting with billing and payment process.
• Taking new enquiries and sending out formal quotations to potential new clients.
• Process straightforward exchanges and completions on the fee earner’s behalf.
• Ordering official copies and property searches, filling in Stamp Duty Land Tax returns and submitting Land Registry applications.

To be successful for this position:

• Minimum of 3 years’ experience as an assistant or legal secretary in residential property.
• Highly efficient and self-motivated with strong administrative skills.
• Fast and accurate typing skills with previous digital dictation experience.
• Strong communication skills, both verbal and written.
• Confident with the use of Microsoft Office package (especially Outlook, Word and ideally Excel) and Case Management Systems. Prior experience of LEAP advantageous, but not essential.
• The ability to remain courteous and friendly even when under pressure.
• Flexible and a team-player.