PA

Posted 25 November by Your World Healthcare
Featured

PA

Location: Salford

Parking: Not Specified

Job Type: Temporary

Duration of booking: Expected to last four weeks’ up to three months with possible extension

Proposed start date: ASAP

Sector: Healthcare

Base: Executive Offices

Band: 4

Pay Rates:

£11.00 - £12.00 paye per hour

£12.00 - £13.00 paye inclusive of holiday pay per hour

£13.00 - £14.00 umbrella per hour

All of the rates are depending on skill and experience

Working Days and Hours: Monday to Friday, 37.5 hours

Remote working option: Not Specified

Travelling for work purposes: Not Specified

Job Summary

To support the smooth running of Surgery, by providing all aspects of administrative support to the Managing Director, Deputy Director of Nursing and Chair. Assist in delivering his/her role of the corporate agenda of the Trust and in any relationships or activities the senior management team

Duties

  • Take responsibility for day to planning and prioritising of workload and be proactive to ensure that requirements are met
  • Prior planning and preparation of papers, agendas and other relevant information for daily meetings and appointments
  • Diary management, organising appointments and convening meetings
  • Prepare unsupervised a variety of presentations using Powerpoint
  • Organise and co-ordinate workshops and events or equivalent planning
  • Be proactive in drafting responses to correspondence on behalf of the identified Senior Management Team
  • Be proactive in highlighting deadlines and chasing responses on behalf of the identified Senior Management Team
  • Research background information as and when required
  • Assist in the management of 1:1 with subordinate colleagues and peers
  • Work in a self directed way to progress elements of the senior manager(s) actions that do not require their direct involvement
  • Active time management - managing task and to do list and gathering information as appropriate
  • Liaise with relevant external/internal contacts to ensure that as much information as possible is available.
  • Collate and disseminate Divisional Board and other Executive documentation both internally and to external organisations
  • Preparation of agendas, collation and dissemination of papers and taking minutes at the relevant Committees
  • Implement and maintain effective manual and electronic filing systems
  • Ensure effective office and bring forward systems are implemented and maintained both manually and electronically
  • Set up and maintain spreadsheets and databases
  • Organise hospitality refreshments for meetings, visitors
  • Familiarisation of audio/visual equipment for presentations
  • Update and maintain departmental websites with relevant information
  • Orders stock and non-stock stationery items for the department when necessary
  • Arrange all travel requirements
  • Liaise with other Personal Assistants in planning and providing for holiday cover and ensuring any larger projects that arise are planned and organised are covered effectively

Qualification, Skills and Experience

  • Excellent organisational and time management skills
  • Experience of minute taking
  • Excellent IT use of Microsoft office
  • Good Communicator Skills, written and verbal
  • Problem solving and prioritising workload
  • Experience of working in an extremely busy office environment
  • Experience of team working
  • Ability to use own initiative
  • Ability to adopt a flexible approach to work
  • Ability to liaise across organisations
  • Understanding of confidentiality and data protection
  • Experience of implementing and maintaining filing systems
  • There will be a requirement for light physical effort
  • Requirement to use a VDU for long periods
  • There will be a frequent requirement for concentration where the work pattern is unpredictable.
  • There will be an occasional requirement for moderate physical effort in lifting and moving.
  • Under normal circumstances the post holder will not be exposed to emotionally distressing or traumatic situations

Questions

  • Do you have experience working as a personal assistant/equivalent in the NHS?
  • Do you have experience working as a personal assistant/equivalent in the healthcare or public sector?
  • Do you have experience for day to planning and prioritising of workload and be proactive to ensure that requirements are met?
  • Do you have excellent organisational and time management skills?
  • Do you meet the criteria above and available to start new employment immediately or within 1-2 weeks (if successful)?

Requirements:

To commence employment as a PA via Your World Healthcare, if successful; you must be fully registered and compliant via Your World Healthcare in the first instance. To become compliant, you will need to:

  • Complete full work registration via Your World Healthcare (prior to commencing employment)
  • Hold a clean valid enhanced DBS certificate issued within the last 12 months or a valid DBS currently registered with the update service (if held by a third party). If you do not yet hold a clean valid enhanced DBS certificate issued within the last 12 months or a valid certification of a DBS registered with the update service (with photographic evidence of this) - you will be required to apply for a new DBS as part of your application via Your World Healthcare. This can be applied as part of the full work registration process.
  • Complete mandatory online training modules as required by our client - This will be set up for you to complete via Your World as part of the registration/compliance process.
  • Provide a minimum of 2x professional employment/educational references covering the last 3 years.

If you meet all the above requirements, are happy to work full-time, 37.5 hours per week Monday to Fridays and can commit to a temporary assignment in Salford, expected to last from 4 weeks - 3 months with a possible extension, then please apply now.

Required skills

  • Healthcare
  • Microsoft Office
  • NHS
  • Medical Secretary
  • VDU

Application questions

Do you have experience working as a PA/Medical Secretary in the NHS, Health or Public sector?
Do you have experience taking minutes in meetings and managing diaries?
Are you able to work in Salford, 37.5 hrs pw Mon-Fri, from 4 weeks - 3 months ?
Can you commence employment immediately or within 1-2 weeks if offered employment?
Are you happy to apply for a DBS and register with your world healthcare (essential)?

Reference: 44806069

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