PA

Posted 23 November by Matt Burton
Our Client, a leading automotive organisation, is looking for a Personal Assistant to join their head office based in Bolton.

Main Purpose of the Job

To assist the Managing Director, Directors and Senior Managers through the provision of a comprehensive secretarial support service.

* 6 Detailed Responsibilities

* To provide the Managing Director with personal administrative support such as completing expense and mileage forms, maintaining the diary.

* To provide the Managing Director, Directors and Senior Managers with secretarial capability to include minutes, reports and correspondence.

* To arrange appointments, executive meetings, board meetings, conferences, external and internal meetings for the Managing Director, Directors and Senior Managers including travel and accommodation requirements.

* To manage a range of administrative functions for Head Office including arranging and ordering of stationary, opening and distribution of incoming mail, answering of telephone calls to Head office and re-directing them as appropriate, managing the holiday booking process for HO and Heads of Business.

* To prepare presentations and reports as required by the Managing Director, Directors and Senior Managers.

* To deal with motor accident and property insurance claims, liaising with the Group Administration Manager and the Company's insurance company, insurance brokers and bodyshops.

* To assist in the management of the company's electronic systems and manage the filing systems for Head Office.

* To ensure that all correspondence leaving the company is in the correct layout and to the standard specified by the Group.

* To handle confidential documents ensuring they remain secure and file all documentation as required.

* To ensure complaints are dealt with professionally in the first instance and are referred to the appropriate manager for action.

* To manage/assist with the hospitality functions for the Group.

* To provide support to HR through administrative duties such as coordinating the completion of employee performance reviews, the arrangement of internal training programmes, HR admin paperwork

General

* To perform any other reasonable additional duties as requested by senior management.

* To maintain a high standard of personal appearance.

* To maintain a clean and tidy working environment to the standard set by the company.

* To be prepared to work overtime, with reasonable notice, if requested by the Managing Director.

* To perform any other reasonable additional duties if requested by the Managing Director.

So, if you are a talented & motivated individual looking to work for a prestigious company with strong family values, please apply now.

Reference: 44789315

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