PA

Posted 5 February by RMS

We are looking for a PA to support the Marketing and Investor Relations team of one of our Private Equity clients. This will start on a temporary basis with a view to becoming permanent. The role is supporting 4 Analysts and Associates as well as providing administrative support to the rest of the team.

Core Hours: 8.00am - 6.00pm (flexibility required)

Start date: ASAP

Salary: £35-45K DOE

Benefits package: Competitive

Location: Mayfair, London

PA Duties and Responsibilities:

  • Diary management with ever changing, busy schedules.
  • Arranging and preparing travel itineraries which are often complicated.
  • Answer phones, greet guests, and perform other general administrative tasks for professionals as assigned.
  • Schedule conference rooms for professionals, work with Reception and Corporate Services staff to prepare meeting rooms for the team, including catering requirements.
  • Allocate expenses for professionals; process American Express and Out of Pocket expenses.
  • Responsible for allocation and processing of departmental invoices.
  • Responsible for frequent printing and binding of presentations for roadshows and meetings.
  • Update CRM database (Salesforce)
  • Work in cooperation with other Assistants to cover phones and provide full admin cover when another assistant is absent.
  • Performs other related duties as required and assigned.

PA QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS

  • Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through at least 5 years related experience.
  • Must have knowledge of Microsoft Office 2010 (including proficiency in Excel and PowerPoint) and CRM databases (Salesforce).
  • Degree educated or equivalent.
  • Exceptional work ethic, with strong values and principles.
  • Self-motivated and able to work under pressure and meet tight deadlines.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Team oriented and collaborative attitude is a must.

If you would like to apply for this role please submit your CV. RMS provide secretarial and support staff from graduates to senior level PAs across all industry sectors on a permanent, contract and temporary basis within central and greater London.

Application question

Do you have at least 5 years related experience?

Reference: 34396587

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