PA

Posted 9 January by Ideal Personnel and Recruitment Solutions Ending soon

Our client has a permanent position for a PA reporting to the Operations Director. You will co-ordinate and assist in the implementation and administration of the operational activities.

Responsibilities:

  • Provide day-to-day P.A. support to the Operations Director

  • Co-ordinate and assist in the control of the department activities, e.g. collating information for departmental reports, monthly KPI;s, monthly management packs

  • Preparing presentations, information for Board Papers and Reports

  • Answering, filtering and actioning phone calls and diary management (via Outlook)

  • Arranging travel/accommodation, meetings and other functions for Operations Director and Operations Team when required

  • Supporting the operations team with the organisation of company stock take

  • Ensure that the business procedures are kept up to date

  • Ensure that all contracts with security company are kept up to date

  • Assisting the operations team with maintenance issues across all sites as and when required.

  • Working closely with the HR Manager with new starters for the senior operations team, which includes ensuring company cars, mobile phones and laptops are ordered when necessary

  • Any other ad hoc projects as requested by the Operations Director

  • Management & Negotiation of corporate with local hotels

  • Organise customer and staff events

Knowledge, Skills & Experience Required

  • Must have at least 5 years’ experience working at senior PA level

  • At least 3 years management experience

  • Excellent communication and organisation skills essential

  • Experience of working with confidential information essential

  • Experience in the co-ordination of corporate meetings and functions

  • Must be PC literate, Advanced Level.(V-Lookup)

  • Ability to work on own initiative

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.

Reference: 32538676

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