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PA to Executive Director of Construction & Design Department

Posted 7 March by Greenland(UK) Investment Limited Ended

A world well known property development company based in city, London is seeking a Personal Assistant to provide support to Executive Director of Construction & Design Department in managing company’s project successfully.

The main duties for this role

  • Supporting the Director to draws up plan for how to achieve each stage of the project including agree timescales, costs and resources needed;

  • Supporting the Director to ensure each stage of the project is progressing on time, on budget, with the right quality standards and all legal requirements are met;

  • Working with other departments in completing annual project budget plan;

  • Assisting the Executive Director to brief project team, contractors and suppliers;

  • Assisting the Executive Director to assemble information for invoicing;

  • Supporting the Director in managing project completion and assisting the customer care team in handing over;

  • Liaising with Headquarters in China and producing project program report monthly, quarterly and annually;

  • Translating the document in English and Chinese as required;

  • Also, Managing diary and schedule meetings and appointments for the Executive Director and the team;

  • Making travel arrangements;

  • Administrating document and filing;

  • Attending meeting and taking minutes;

  • Professionally handling requests and queries;

  • Liaising with internal and external clients;

  • Closing out all Health & Safety issues internally;

  • Booking all site staff onto relevant training courses

The successful applicant will have

  • Proven working experience as a personal assistant at property construction / design environment;

  • The role will involve project budget planning, having some finance knowledge and background will be ideal, but not necessary;

  • Outstanding organisational and time management skills;

  • Ability to multi-task and prioritise daily workload;

  • Excellent verbal and written communications skills;

  • Discretion and confidentiality;

  • Be an effective team player and have the ability to communicate clear and concise instructions;

  • MS office proficiency;

  • Speaking English and Chinese.


If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV.

Required skills

  • Chinese
  • Construction
  • Property
  • Headquarters
  • Working Experience

Reference: 34627712

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