PA - property & Facilities - Media

Posted 4 April by 24 Seven Easy Apply

24 Seven are working with a Global established creative Media company who are looking for a PA - Property & Facilities.

Are you a very head strong PA, that can supoort a dynamic senior team. You will be challenged but also have the opportunity to grow within the company. The successful candidate must be someone that isn't afraid of an ever-changing environment, be highly proactive and have the ability to work under pressure.

Key Duties

  • Taking formal minutes of meetings as required.
  • Own administration of and manage other FM documentation that is shared across the FM department.
  • Create and administer a team diary management system ensuring full awareness and co-ordination of diaries, making sure there is adequate holiday cover.
  • Diary management including travel planning and arrangements for Group Director, to include organisation of meetings, managing priorities, answering calls, communicating with other assistants.
  • Collate weekly FM reports from the team and assist in the preparation of a single weekly report.
  • Raising purchase orders and the processing of invoices via CAS system.
  • Archiving and electronic filing of all above invoices on the Dropbox / Google Drive.
  • General administrative duties to the team.
  • Create and format team presentations.
  • Manage the teams travel requirements.
  • Raise expenses claims for Group Director and Senior Group Manager.
  • General administrative duties to the team.

Skills and Competencies:

  • Google mail and Google docs
  • Microsoft Office package
  • Diary Management
  • Multi - task
  • Financial Management – (SAP system)
  • Good mathematical skills to assist in data analysis and financial management documentation
  • Ability to listen, assess and prioritise work on their own
  • Good understanding of technology office equipment
  • Must be able to work in a confidential manner and observe confidential information
  • Must be able to and be comfortable working on their own as well as part of a team – the role is quite diverse in its interaction
  • Excellent presentations skills, superb attention to detail and ability to write reports from provision of information
  • Good mathematical skills to assist in data analysis and financial management documentation
  • Ability to listen, assess and prioritise work on their own

Reference: 34828293

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