PA/Administrator

Posted 30 March by Magpie Recruitment Easy Apply

We are looking for an experienced professional, flexible and friendly individual who will act as the first point of contact for a variety of enquiries both over the phone and face to face. The role includes acting as personal assistant to two Directors.

Reception Duties

  • Provide a welcoming, friendly and helpful service to all visitors and employees;
  • Fielding and dealing with telephone, mail and e-mail enquiries from members of the public in relation to the shows we are promoting, artistes and suppliers we work with and press/PR enquiries;
  • Logging and distributing incoming and outgoing post;
  • Arranging and organising all cabs, couriers, flowers, and other deliveries;
  • Take responsibility for the day to day running of the Reception area;

Office Administrator Duties

  • Managing petty cash;
  • Photocopying, typing, filing and general administration duties;
  • Ordering and keeping up stocks of stationary for the entire company;
  • Checking utilities, printer, stationary and phone contracts to ensure best value in place for Company, which will include researching and negotiating with suppliers before going through the internal approval process for sign off;
  • Collect and input weekly tickets sales reports for all tours and distribute;
  • Various ad-hoc requests.

PA Duties

  • Fielding of all calls for the Directors and taking messages where relevant;
  • Updating all contact details for regular contacts;
  • Typing up of all correspondence and monitoring any responses or chase ups needed from recent correspondence;
  • Completing and presenting expense sheets and invoicing for Directors service companies;
  • Booking all trains/hotels/flights;
  • Making any necessary restaurant bookings etc;
  • Administering private health care policies for the Directors and their families;
  • Ensuring all filing is kept up to date;
  • Various ad-hoc requests.

Person Specification

  • Minimum 2 years reception and/or PA experience;
  • Bright, switched on individual with good communication skills a must;
  • Able to present a professional telephone manner, while being calm, helpful and friendly;
  • Able to deal confidently with a wide range of internal and external contacts both on the phone and face to face;
  • Punctual, with the ability to manage own time;
  • Knowledge of Word and Excel packages.

Reference: 34594648

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