Oral & Maxillofacial Administrator

Posted 8 October by Your World Healthcare

Oral & Maxillofacial Administrator

Job Type: Temporary

Start of the placement: Immediately

Sector: Healthcare

Duration: Expected to last for 2-3 months

Location: Nottingham

Remote Working: No

Band: 4

Pay Rates:

  • £11.20 - £12.35 paye per hour
  • £12.55 - £13.80 paye inclusive of holiday pay per hour
  • £14.25 - £15.75 umbrella per hour

All of the rates are depending on skill and experience.

Working Days and Hours: Monday to Friday, 9am-5pm

Desirable System Knowledge

  • Medway PAS
  • MS Office
  • Med Office (preferably)

Key Responsibilities

  • Accurately transcribing from Winscribe digital dictation and Winscribe Speech Recognition digital dictation, outpatient clinic letters and miscellaneous clinical correspondence to a high standard with specified timescales.
  • Responsible to produce discharge summaries, clinical papers, and material for publication from either audio or copy typing.
  • Use judgement and initiative to prioritise the importance/urgency of requests within defined guidelines
  • Undertake daily peer audit of clinical correspondence to ensure a high standard of accuracy and quality of work.
  • Ability to exchange sensitive or contentious information with diplomacy and in a confidential manner.
  • Liaising with outpatient administrator re.
  • Appointments and necessary important clinical information to ensure patients are seen on their pathway without delay.
  • Manage e-mail accounts to retrieve Inter Provider Transfers then record and take any necessary action as appropriate
  • Responsible for adding/removing patients to the clients waiting list and co-ordinating/booking their admission to hospital, using hospital IT systems e.g., Medway PAS/ORMIS
  • Ensure patients are added to correct waiting lists using hospital standard operating procedures, Medway PAS
  • Working to agreed protocols to negotiate patient admissions for inpatient and day surgery procedures and minor procedure treatments.
  • Provide appropriate confirmation letter of TCI to patient, along with any relevant supporting information.
  • Ensure all relevant patient information is recorded on the Trust’s IT systems and updated accordingly in line with Trust Access Policy and Procedures.
  • Ensure RTT patient data is accurate at all times
  • Amend patient information and admission requirements in line with pre-operative assessment information/findings.
  • Produce speciality theatre lists for multi-disciplinary scheduling meetings, attend meetings, and undertake all required follow up actions to support patient admission
  • Act as the first point of contact within the Trust for patients who have enquiries regarding admission details and waiting list queries, either by email, phone, or face to face.
  • Ensure adherence to the Trust Waiting List Policy with regard to National and Trust Targets for waiting times.
  • Provide non-clinical advice regarding hospital admission to patients seeking further advice from the Consultants or lead nurses as required.
  • Be responsible for adherence to the Trust Access Policy with regard to National and Trust Targets for waiting times
  • In conjunction with the appropriate managers liaise with external healthcare providers to facilitate the timely admission of patients.
  • Be responsible for identifying potential breaches against Trust waiting list targets and taking timely and appropriate action to avoid the breach, including 28-day target for cancelled ops.
  • Liaise with clinical staff to ensure the availability of any specialist equipment as required.
  • Ensure any patients who have not responded to letters, or do not attend pre-operative assessment clinics are contacted in line with the Trust Waiting List Policy.
  • Work flexibly and provide cross cover for colleagues in the Directorate.
  • Undertake any other duties and responsibilities, which may reasonably be required.

Required skills

  • Admissions
  • Audio Typing
  • General Admin
  • Microsoft Office
  • Transcribing

Application questions

Do you have previous experience working as Oral & Maxillofacial Administrator within the NHS?
Do you have experience working with Medway PAS?
Are you able to work Monday to Friday, 9am-5pm?
Do you meet the criteria above and available to start immediately?

Reference: 44312253

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