We are looking for an organised OCR Executive (for a 6 month Fixed term contract) to be responsible for the accurate and efficient processing of all supplier invoices received by the legal entities currently managed in the UK Finance Department. This is currently 18 legal entities with AP Ledgers with c. 230k invoices processed annually, c. 45k payments and c. 8k active suppliers. It is vital that invoices are processed to schedule and in accordance with contractual arrangements, ensuring approvals and processes are within policy guidelines and to business standards, as well as handling and resolving all related queries.
You will be part of a team that manages all the incoming documents received, ensuring they are processed through the relevant systems and by the correct Executives and teams. This will involve managing the business Purchase Order requirements and understanding the matrix and approval process. Efficient processing skills are essential in this busy team. You will be expected to build and maintain exceptional working relationships with all key stakeholders and to deliver a best-in-class service.
What you will be doing:
You will be expected to effectively manage the initial process of all incoming supplier invoices and statements to Accounts Payable. A good knowledge of scanning and workflow systems is essential to ensure that invoices are verified into the correct legal entity for the accounts payable approval processes and auto-matching systems.
Due to high volumes of incoming post and emails it is important every aspect of invoice management is well managed and the team are fully supported in their day to day duties and activities. In addition to ensuring the smooth running of the Readsoft workflows into MW, this role will have responsibility for the management of all invoice and statement uploads into MW.
Dealing with internal and external queries you will swiftly resolve escalations. The role will also include day to day duties such as identifying and resolving issues escalated internally and externally and there would be an expectation to promote exceptional working relationships with customers by dealing with queries in a prompt, efficient and professional manner.
Ongoing review of invoice quality is important to ensure the automated processes continue to provide efficient use of resources (systems and people). Where supplier invoices are "poor" quality and fail quality checks you will follow up concerns with the supplier and relevant destination executive.
You will provide and review Readsoft optimisation and verifying statistics to highlight areas for improvement and escalation and work closely with suppliers and system consultants to improve performance and automation opportunities.
You will identify new suppliers, manage the initial supplier set-up in the correct legal entity and manage the upload of supplier payments from the accounts system and we would expect records to be maintained and archived to satisfy audit and statutory requirements and to undertake other ad-hoc activities as deemed necessary.
What we are looking for:
- Experience working in a busy Accounts Payable team with high volume transaction processing
- Experience in OCR is essential
- Experience in both overhead and overseas supplier invoicing is essential
- Experience in Readsoft would be an advantage
- Knowledge of Dynamics (AX) would be an advantage
- Excellent communication skills, both written and oral
- Good attention to detail and experience in managing supplier issues and queries
- Excellent organisation skills
- Good problem solving skills
- Good influencing skills
- Able to step up and run the department and cover the Team Leader
Operating across the globe including Europe, Australia, North America and Canada, Travelopia is passionate about being the best and we pride ourselves on the unique and diverse range of holiday experiences we offer our customers.
Travelopia is a pioneer in the specialist travel sector, with a portfolio of 50+ independently operated brands, most of which are leaders in their sector. Sailing holidays, safaris, adventure holidays, sports tours, Arctic expeditions - our brands are as diverse as they are exciting, creating unforgettable experiences for customers across the world. This particular vacancy is recruiting for the Tailormade brands, mainly Hayes & Jarvis, Austravel, Sovereign and Citalia.
Join us and in return you'll be rewarded with:
- Competitive salary
- Various employee discounts and offers
- Childcare vouchers & cycle to work scheme
- Contributory Pension scheme
- Career progression opportunities
Please note that for all benefits, details were accurate as at the date of publication. Any changes will be notified to you upon your start with the Company.