Optical Assistant - Office Based

Posted 21 June by Visioncall Featured

Hours of work Monday to Friday 8.30am to 5.30pm, no evenings or weekends!

Based in a modern, open plan office, this is a place where your day to day work is not about 'scripting’ and checking boxes, we’re about empowering our people and coaching them to develop and think for themselves. This is a varied and busy role, often working under pressure and to tight deadlines. This is a key role and plays a major part within the team helping to improve the quality of service to our customers and helping our field based teams succeed in their daily clinics.

Primary Responsibilities

  • Acting as the main point of contact and handling Inbound and Outbound customer service calls
  • Updating Customer records on to the CRM system & logging all conversations
  • Communicating internally and externally to ensure accurate and detailed information
  • Working to and positively contributing to our organisational culture and values*

* Responsibilities

  • Answer inbound calls from care homes and relatives, taking ownership of any requests, ensuring they are put into action
  • Making outbound calls to Care Homes arranging eye care appointments for elderly patients and vulnerable adults who are unable to make it to a high street practice
  • Work closely with the Local Primary Care trust and Area Team notifying them of our intention to visit care homes or patients in their own homes
  • Communicate regularly and prepare clinic paperwork for the Mobile Team, including GOS forms, record cards (new and previous) and any key Care Home information
  • Ensuring any home or Patient requests are dealt with appropriately and in a timely manner making sure that any changes to patient details are up to date at all times
  • Identifying customer dissatisfaction and resolve in an efficient and professional manner accurately recording any complaint
  • Making outbound customer service/ sales calls to Patient’s Relatives / Next of Kin to discuss the eye care needs and gaining authorisation to proceed with any private orders
  • Work to company and industry regulatory practices, delivering best practice methods and taking responsibility for your customer’s needs
  • Accurately maintain the active and deceased filing system
  • Keep your knowledge current in all aspects of our standard operating practices, meeting key performance outcomes which contribute to the overall team success
  • Offer support to others to help them learn and solve customer issues, both within the team and sharing knowledge more widely within our national network
  • You will represent the business in a positive manner and promote Visioncall as a preferred supplier at all times and focus on retaining our customers.

Ideal candidates will have experience working in the Optical Sector. In return we offer as competitive salary and a supportive and value based working environment.

Required skills

  • Admin
  • Customer Service
  • Optics

Application question

Do you have experience working in the Optical Sector?

Reference: 35450094

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