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Operations Support Administrator

Operations Support Administrator

Posted 19 April by Beacon Recruitment Services Ltd Featured Ended

Operations Support Administrator

We are looking for an Operations Support Administrator to work in a busy, friendly office based in Chichester.

To work closely with the Operations and Business Support Manager and Contract Management Team to proactively manage the administration process

Support regional contracts by delivering quality service across all areas

You must have excellent Excel & Word skills

  • To assist in managing all Administration Processes
  • to take instruction from the Operations and Business Development Manager as required
  • Constant communication and day-to-day correspondence with the Contract Management team
  • Client liaison, dealing with any queries and issues
  • Handle all queries, internal and external
  • Update internal and external databases and administration systems as required
  • Ensure all compliance certification is received and processed as required
  • Accurately file manually and electronically as per business policy and procedures
  • Ensuring operational paperwork is to corporate standards
  • Raise Purchase Order Requests
  • Responsibility for capturing all costs including all materials and subcontractors
  • Raise all regional actions in the company system and allocate to relevant managers
  • Final closure of all regional actions in the company system
  • Support financial processes e.g. aged debt
  • Ensure that all health and safety company procedures are adhered to
  • Have a flexible approach to business support to ensure deadlines are achieved
  • Ownership of data systems and contract processes to ensure records are maintained and processes followed as appropriate
  • Create and manage contract report and supporting contract documentation
  • Assist in the preparation for client meetings
  • Manage the quote process for contracts
  • The timely completion of all scanning and uploading as required by the business

Person Specification

  • Administration experience essential.
  • Relevant experience of Microsoft packages
  • Excellent data entry and Excel skills
  • Ability to work on own initiative to a high level of accuracy and to meet deadlines
  • Ability to generate, develop and present ideas and suggestions for improvements in order to achieve more effective working practises
  • Attention to Detail
  • Well presented, professional appearance and attitude with a positive and professional approach
  • Excellent time keeping skills and strong planning and organisational ability
  • Excellent written and spoken communication skills
  • Discretion in dealing with confidential information
  • Financial Awareness
  • Must have a flexible approach to working
  • A knowledge of facilities management sectors is desirable
  • Ability to manage own time and prioritise workload
  • Relationship building skills - in particular to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required
  • Customer Care - Capable of delivering results and meeting customer expectations

In addition to the duties and responsibilities outlines you may be required to perform other duties assigned and requested by the Operations & Business Support Manager


£17.5K - £18K Starting (temp-perm)

M-F 40/hr week

Required skills

  • Communication Skills
  • Data Entry
  • Microsoft Excel
  • Microsoft Word
  • Purchase Orders

Reference: 32039824

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