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Operations Finance Assistant

Posted 21 October by RSM UK
Competitive salary
Belfast , County Antrim
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About the department

Outsourcing is a key service offered by RSM to its client base, both in the UK and internationally, driving key relationships on the back of long-term annuity engagements in its chosen mid-market space. At present across RSM, this includes functions such as payroll, transactional processing, bookkeeping and company secretarial duties. RSM’s offering is considered a valuable resource by businesses within the UK who see the cost, time, and resource benefit of outsourcing these functions. It is also a beneficial tool for international organisations looking to invest into the UK and for more established multi-national corporations looking for a consistent global outsourced service. Utilising RSM’s outsourcing services removes the burden of managing a finance function and the associated regulatory requirements.

In order to progress the OTS strategy, a change programme has been established across workstreams to standardise processes, implement an ERP solution and build a 'Large Corporate Centre (LCC) in Belfast to provide outsourced business services to our clients.

Summary Role requirements

Reporting to the Transaction Processing Lead, you will be tasked with completing a range of accounts payable activities to support the LCC in providing outstanding customer service to our clients, including but not limited to:

Operational transaction processing

  • ?to undertake processing of client transactions in a timely and accurate manner
  • Invoice and payment processing;
  • Expense processing;
  • Matching and allocation of banking transactions to facilitate reconciliation
  • Supplier statement reconciliations;
  • Preparation of supporting documentation and maintenance of audit trail;
  • to prepare and maintain procedural documentation;
  • to identify areas for process improvement and efficiency, e.g. through use of technology such as automation

OTS Change Programme:

  • To assist in the set-up of the new LCC in Belfast, implementing standard best practice processes as required from time to time;
  • To assist in establishing benchmarks for processing targets

Overall job purpose

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices, and employee expense claims. Matches and allocates banking transactions, processes journals and maintains documentation for audit trails. Develops and maintains procedural documentation for knowledge transfer protocols and takes part in passing knowledge onto new team members as required.

Responsibilities

  • Reconciles processed invoices by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centres by analysing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities; scheduling and preparing payment runs resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Pay employees by receiving and verifying expense reports, prepares payment runs.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by scanning invoices and uploading to ERP system.
  • Understands importance of VAT rates on invoices, ensuring the invoice is processed using the correct rate.
  • Facilitates the reconciliation of bank statements through matching of transactions on system with bank accounts, and posting journals and transactions as appropriate.
  • Any other duties required to fulfil the requirements of this position.

Other duties

  • Actively looks for opportunities to increase and expand knowledge base through research, on the job training and participation in continuous improvement projects.
  • Maintains process documentation relevant to role, and actively searches for efficiencies while maintaining strong internal controls and minimising risk.

Skills

  • Ability to take ownership of duties and a willingness to grow and learn within the AP team and company.
  • Must be very 'hands on’ with can do attitude
  • Outstanding attention to detail
  • Organisational skills with ability to juggle processing for multiple clients
  • Takes accountability for own workload, able to prioritise effectively consistently meets deadlines
  • Capable of task management, problem identification and resolution.
  • Excellent communication skills, both written and verbal with good presentation and interpersonal skills.
  • Flexible and able to work as part of a team assisting others to ensure team success
  • Agile with change, ability to work in a developing environment and willing to help drive direction and define processes
  • ?'Tech-savvy’, interested in automation and using technology to increase accuracy, reduce processing times and increase opportunities to win client work
  • Ability to manipulate large data sets accurately, undertake root cause analysis and provide insightful information to management and clients;

Qualifications

  • Graduate. Preferably finance background
  • 1-2 years’ experience in a similar operational processing role as a minimum
  • Previous shared services experience preferred
  • Language speaker (not essential)

Flexible Working

At RSM we work hard to create an environment where our people can make a difference - to themselves, their career, their teams, and to the success of our firm and clients. We support all our people to work flexibly, to manage their family and other responsibilities alongside their work commitments; we believe this is key to achieving an inspiring and fulfilling working environment.

Diversity and Inclusion at RSM

At RSM, inclusion and diversity are central to our values. We have an authentic focus on intentional inclusion, enabling our people to feel they can bring their whole self to work and ensuring everyone feels supported, respected and confident to make a valuable contribution.

To find out more, please visit our Diversity and Inclusion page on our Careers Website.

Required skills

  • Management Accounts
  • Outsourcing
  • Payroll
  • Transaction Processing
  • Payroll Services
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Reference: 42781996

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