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Operations and Chartering Specialist; Singapore

Posted 5 January by Insight Recruitment Solutions Featured Ended

Operations and Chartering Specialist; Singapore

Front Office Department

SGD 80.000 - SGD 110.000 + Bens + Bonus

Main Job Function;

  • the day-to-day operations related to the execution of the whole deal life-cycle for commodity contracts generated by pertinent Oil Trading Team(s), including but not limited to: (i) set-up of documentary instructions; (ii) dealing with Inspection Companies for related cargo quality/quantity controls; (iii) managing demurrage claims; (iv) certifying subject delivered performances and (if any) the consequent costs (v) manage voyage orders; pro-forma invoice; documentary instructions; vessel nominations; Letter of Credit; Provisional and Final cargo insurance; Narrowing/Nomination of dates/quantities; Vessel clearance, etc (vi) manage claims of ancillary costs such as freight differential; deviation cost; dead-freight and monitor progress of their resolutions;
  • the requested tasks and duties to timely and accurately perform the activity related to the provisions of company’s procedure and Risk Control Matrix actually in place;
  • the whole set of internal communication and co-operation regarding the pertaining cargoes such as shipping, credit, etc.;
  • the requested activities to ensure the company’s position keeping system timely and accurately up-to-date with all latest data regarding cargoes including bill of lading dates, actual volumes etc.;
  • maintaining good relationship with internal clients, head office and counterparties;
  • "On purpose" requests related to operations activities generated by Trading Team.
  • good working relationships and daily communication with the operations team of relevant counterparties;
  • the requested tasks and duties and will be the focal point for al communication with terminals regarding nominations of loading programs etc.;
  • manage voyage orders; pro-forma invoice; documentary instructions; vessel nominations; Letter of Credit; Provisional and Final cargo insurance; Narrowing/Nomination of dates/quantities; Vessel clearance, etc.;
  • manage claims of demurrage and ancillary costs such as freight differential; deviation cost; dead-freight and monitor progress of their resolutions;
  • managing chartering spot process working closely with traders and head office;
  • keeping the fixtures documentation with all latest data;
  • reduce the voyage expenses for an optimal returns for the Company’s tonnages;
  • in coordination with tanker chartering and operations teams ensure the maximum space utilisation of a vessel, number of port calls and estimated voyage financial results;
  • assist Management and the team with ad hoc requests;

Reporting Relationships;

This position currently hierarchically reports to the Singapore Branch Manager and functionally to the Oil/Products Trading Operations Manager and Chartering in London and has the following interfaces:

  • Internal - front office, shipping, legal, back office and middle office units on a daily basis;
  • External - counterparties, terminals, inspecting companies etc.

Candidate Specifications:

  • Strong academic credentials with a numeracy-oriented specialization;
  • Significant experience (4-8 year) in oil trading environment and multi-commodities operational management are compulsory;
  • Proficiency in handling cargo documentation, bill of lading, inspection activity related to Quality & Quantity controls, LC, Demurrage management (basic calculation and preventing from time-bar); voyage orders, customs duty and clearance related issues; Storage management and Ship-to-Ship operations; Blending; REACH provisions and requirements; Cargo Insurance issues;
  • Good knowledge of Commodity and Vessels Operations activities including Cargoes, Time Charters, Voyage Charters, Ships;
  • Full command of English language (written and spoken);
  • Analytical mind, strategic thinking and practical problem solving;
  • Innovative, pro-active and efficient approach to work;
  • Dedication and result oriented approach to work;
  • Good attention to detail, organised, structured and logical;
  • Awareness of Credit Recovery, Procedures, Compliance Policy;
  • Excellent communication skills and ability to build and nurture effective relationships internally and externally;
  • Strong team player, who is able to work with limited supervision and lead the activities;
  • Experience in working in a global and international organization;
  • Flexibility and adaptability to work in rapidly changing environment, be self-disciplined and stress resilient;
  • Working knowledge of Microsoft Suite.

Location:

  • Singapore

Required skills

  • Demurrage
  • Letters of Credit
  • Cargo Insurance
  • Nominations
  • Vessel Operations

Reference: 34154436

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