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Office Support Associate

Posted 12 March by Boffin Recruitment Easy Apply Ended

Our client is the wealth management arm of an award-winning investment bank based in central London. They offer excellent pay, benefits and career progression.

Our Role

We are currently seeking an Office Support Associate to be based in our London office. The purpose of this role is to assist in the day to day running of the office and provide administrative support, to ensure high standards for our staff and clients at all times. This is a pivotal role and an exciting opportunity to join a dynamic and highly professional support team. This role would suit an ambitious and driven candidate looking to embark on a career within professional services. This role will report into the EA to the CEO.

Main Responsibilities

  • Administrative support including diary coordination, research, document preparation
  • Book/arrange logistics (including liaise with caterers, suppliers and internal departments) for large meetings and conferences
  • Manage the technology in meeting rooms
  • Liaise with IT to ensure equipment is up to date and ready for conferences/meetings
  • Assisting the Facilities manager with lease/insurance/subcontract reviews and procurement processes
  • Liaise with suppliers for repairs/orders/maintenance
  • Receive deliveries and distribute as appropriate
  • Manage the booking of couriers
  • Liaise with the EAs and departments
  • Meet and greet / act as the first point of contact for clients/visitors
  • Answer, screen and divert incoming calls
  • Establish and maintain strong relationships across the company
  • Manage the front of house meeting room area ensuring rooms are kept to the highest possible standard
  • Proactively identify and suggest repairs/upgrades/renewals in all meeting rooms
  • Other administrative duties as required

Holiday and sickness cover to the Facilities Manager as follows;

  • Run the day-to-day facilities function in the London office
  • Liaise with the building manager in respect of any office environment issues
  • Fire Warden and First Aider (after appropriate training as required)
  • Maintain subcontracts such as security, general maintenance, cleaning and car parking
  • Manage the ordering and maintenance of office supplies

Person Specification

You will have the ability to build working relationships easily in an ambitious and fast paced environment. The role requires accuracy and integrity, as well as the ability to work well individually and within a team environment.

Experience:

  • Proven experience within an office admin / reception role ideally within the Financial Services sector
  • Ability to demonstrate confidence to liaise with staff and external parties at all levels

Interpersonal Skills:

  • Strong written and verbal communication skills
  • Organisational skills
  • Exceptional telephone manner
  • Willingness to work hard, both individually and as part of a team
  • Self-confidence and self-motivation
  • The ability to function well under pressure
  • Ability to maintain confidentiality
  • Good problem-solving and decision-making abilities
  • Attention to detail and accuracy
  • Time management

Salary & Benefits

  • Competitive market rates
  • Group personal pension scheme, private medical insurance, life insurance, income protection insurance, preferential staff rates, 25 days holiday, season ticket loan, long term profit sharing scheme.

Required skills

  • secretary
  • pa
  • receptionist
  • meeting rooms
  • telephone
  • ea
  • office assistant
  • temp

Reference: 34666630

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