Office Support Administrator

Posted 22 February by EP Professional

Office Support Administrator

We are recruiting for an Office Support Administrator in the Birmingham area with our well established client.

As an Office Support Administrator you will need to have:

  • At least 3 years admin experience
  • Reception experience
  • Experience of booking travel abroad would be an advantage
  • Understanding of health and safety
  • Working knowledge on a photocopier/fax system
  • Maths and English GCSE grade A-C (Or equivalent)
  • IT skills including MS office, Outlook, Word, Excel and PowerPoint
  • Excellent communication skills

Details:

  • Salary: £17,000-£18,000 per annum
  • Working Hours: Monday-Friday 09:00-17:00
  • Location: Birmingham
  • Duration: Permanent

Role of an Office Support Administrator:

  • Arrange travel for partners, staff and fee earners
  • Coordinate contractors and suppliers to carry out checks and repairs in all of the company's offices
  • Carry out receptions duties such as greeting visitors, organising meeting rooms and transferring/logging telephone calls
  • Maintain all reception documentation
  • Monitor parking arrangements in the car park and car park rota
  • Process shipments using the Intraship system
  • Processing incoming and outgoing mail, scanning letters, fax and email distribution, ordering business cards and pre-printed stationery and the preparation of stationery orders
  • Liaise with managing agents to ensure the offices are adequately maintained
  • Undertake facilities duties such as DSE, security and fire arrangements, office moves, booking of venues for seminars and programme fobs for new starters
  • Process incoming/outgoing mail
  • Order business cars and stationery
  • Track critical mail processed
  • Placing orders for new publications
  • Maintain the firms publication library
  • Prepare and distribute monthly letters
  • Arrange for engineers where appropriate

Benefits of working with us as an Office Support Administrator

  • 23 days holiday plus bank holidays
  • Company incentives

If you are interested in the above role please click apply

Required skills

  • Data Entry
  • Travel Arrangements
  • MS Office
  • Reception
  • Administration
  • Telephone Skills
  • Updating Databases
  • Post Duties

Application questions

Do you have a minimum of 3 years admin experience?
Do you have reception experience?

Reference: 37349742

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