Office & Operations Coordinator
About us:
We are proud to be recognised as fencing specialists with over a century of expertise. As a fourth-generation, family-owned business, our heritage is built on strong values, long-standing relationships, and a deep commitment to quality. We take pride in consistently delivering reliable, high-quality products and service, something our customers have trusted for generations.
About the role:
This is a brand-new role created to support the exciting launch of a new high security division within our business, making it a fantastic time to come on board. As the division grows, so too will your opportunities for personal and professional development. We are passionate about investing in our people. If you're looking for a long-term career with room to grow, learn, and make a real impact, this is the perfect opportunity for you.
We are looking for a proactive and highly organised Office & Operations Coordinator to support our High Security Division. This is an exciting opportunity to play a key role in the smooth running of a growing team, ensuring our engineers can focus on delivering high-quality security installations while you manage the essential administrative and operational functions behind the scenes.
What You Will Be Doing:
- Supporting accurate budget tracking and financial reporting for the division.
- Managing office procurement including equipment, sundries, PPE, workwear, and tools.
- Coordinating project cost allocations to ensure accurate job tracking.
- Overseeing the maintenance and smooth running of the office environment.
- Assisting with fleet and vehicle management for the engineering team.
- Scheduling and hosting client meetings and internal team briefings.
- Managing accommodation bookings and travel arrangements for staff.
- Acting as a liaison between the training team and the security team.
- Organising equipment maintenance and calibration schedules.
- Supporting accreditation processes through efficient administration.
- Handling office budgets, staff expenses, invoices, and payments.
- Assisting with onboarding processes for new team members.
- Ensuring Health & Safety compliance is maintained.
- Communicating effectively with internal and external stakeholders.
- Coordinating activities across departments to maintain operational efficiency.
- Supervising and mentoring additional admin staff as the team grows.
What We Are Looking For:
- Strong organisational and multitasking skills.
- Experience in administrative or operations roles, ideally in a technical or engineering environment.
- Excellent communication and stakeholder management abilities.
- A proactive attitude with a keen eye for detail.
- Confidence in handling budgets, expenses, and procurement processes.
- Willing to undergo security clearance
If you are a motivated team player looking to take ownership of a varied and essential role in a dynamic division, we would love to hear from you.
We are seeking individuals who not only bring skills and experience but also embody the behaviours and values that define our culture. The ideal candidate will:
- Treat others with respect, fairness, and empathy.
- Demonstrate integrity by doing the right thing—even when it’s not the easiest option.
- Be approachable and responsive to colleagues, customers, and suppliers alike.
- Follow through on commitments and deliver on promises.
- Represent themselves and the Company with professionalism and pride.
- Maintain a positive, polished, and respectful appearance and attitude.
What’s In It For You:
Hours: 37 hours per week, full-time.
Our standard working hours are 8:00am to 4:30pm, Monday to Thursday, and 8:00am to 4:00pm on Fridays. However, we offer flexibility to support a healthy work-life balance. Once you’re fully settled into the role, you’ll also have the option to work remotely one day a week.
Salary: £28,000 - £30,000 per annum, depending on experience.
Benefits:
- Bonus scheme based on company operating profit
- 25 days annual leave plus bank holidays (including a Christmas shutdown)
- The option to purchase an additional 5 days annual leave
- Enhanced maternity/paternity/adoption leave
- Enhanced sick pay
- Employer matched pension contributions & life assurance
- Perkbox - a range of benefits, including health & well-being support
- Opportunity to work within family friendly environment
