Office Manager

Posted 3 November by Anonymous
Ending soon

An award winning film production company is seeking to fill a newly created role of Office Manager/HR Assistant

This is a busy office located in south London and requiring a highly motivated and experienced person for this full time position.


This role will be responsible for the smooth running of a busy, friendly office and will include:

Office management

  • Opening the office each day, making sure the office is tidy + presentable, dealing with suppliers, maintaining contracts, diary management, booking meetings and edit suites, meeting & greeting arrivals, keeping stock of office supplies.
  • Answering the phones, arranging couriers and taxis.
  • Managing services - e.g. Heating, Alarm, Furniture, Phones, Photocopier, Water, Storage, Stationery, Broadband, Office Lease.
  • Overseeing office cleaning.
  • Ordering weekly food deliveries.
  • Preparing letters, presentations and reports.
  • Implementing and maintaining procedures/office administrative systems, managing databases.
  • Managing office budget, including petty cash.
  • Liaising with Accounts Department.
  • Making sure that Health and Safety, Fire and First Aid are all up to date in office.
  • Collating content and running the company’s social media platforms.
  • Awards and festivals - making sure dates are known when these are coming up, entering and sorting out tables and guest lists.
  • Organising company events, office parties, arranging and sending out gifts on behalf of the company.
  • Other adhoc administrative and HR tasks.

HR Administration

  • Assisting the organisation's HR function by keeping personnel records up to date, staff holidays, ensuring contracts signed and government regulations complied with, contract renewals and arranging interviews for new staff.
  • Advising line managers and other employees on employment law and Grain’s own employment policies and procedures.
  • Organising staff training, including induction programmes for new employees and freelancers.


  • Good communication and listening skills
  • Excellent attention to detail
  • Excellent time management skills
  • Personable, welcoming + very friendly
  • Self motivation is key
  • Proficient in mac systems, word/excel, adobe + all social media platforms
  • Experience working in a film production, agency environment or front of house is preferred but not essential.
  • Some previous knowledge of HR function
  • Prepared to undertake Employment Law, Health & Safety and Fire Risk training from time to time.

Start date:

Flexible - start by early December / January.

Please send your CV with a short cover letter outlining relevant experience.

Job Type:


Salary Range:

£18,000.00 to £25,000.00 per annum Dependent on experience


Office Management: 3 years (Preferred)


Bachelor's (Preferred)

Application questions

Do you have 3 years or more Office Manager experience?
Do you have 1 year or more HR administration experience?

Reference: 36522309

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