Office Manager

Posted 9 April by Hays Specialist Recruitment Limited Easy Apply

Temp to perm role for an Energy company in the West End

Hays are recruiting on behalf of a growing energy company based in London's West End who require an Office Manager on a temp to perm basis. This exciting job opportunity is to start immediately.

Main duties will include:

  • Sorting incoming and outgoing post, ensuring stationary and other supplies are in order, welcoming guests, directing calls from reception to the relevant person
  • Supporting the operational teams to ensure a smooth and efficient service
  • Managing/coordinating team expenses as well as incoming invoices. Maintaining close communication with the finance team to ensure all invoices are approved and processed for payment in a timely manner.
  • Managing/coordinating IT support and maintaining relationship with the IT Manager to ensure business continuing and equipment functionality at all times.
  • Facilities Management, including liaising with facility contractors, for example cleaning and security companies where necessary
  • Maintenance of the building for example reporting any faults/problems with the lift, electrical equipment etc. to the leaseholders
  • Booking travel; flights, hotels and trains, also assisting with Visa applications.
  • Booking couriers and taxis
  • Organisation of Company events
  • Purchasing using the company credit card
  • Maintaining excel spreadsheets/records
  • Extensive diary management for three directors

You will also perform HR related duties including:

  • Manage HR compliance for a team of employees, including managing personnel files, private data, eligibility to work and contracts, maintaining HR records, policies and procedures: including holidays and sickness records.
  • Manage recruitment of new employees from a variety of direct sources
  • Liaise with agency for engagement of temporary staff
  • Conduct initial candidate interviews and make recommendations to hiring managers
  • Coordinate offer process for successful applicants
  • On-board new starters with full induction and orientation

In order to be successful in this job, you must have recent experience in a similar role and be available both to interview and start a new role straight away.

What you need to do now
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Reference: 34860861

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