Office Manager

Posted 9 April by Hays Specialist Recruitment Limited Easy Apply

Temp to perm role for an Energy company in the West End

Hays are recruiting on behalf of a growing energy company based in London's West End who require an Office Manager on a temp to perm basis. This exciting job opportunity is to start immediately.

Main duties will include:

  • Sorting incoming and outgoing post, ensuring stationary and other supplies are in order, welcoming guests, directing calls from reception to the relevant person
  • Supporting the operational teams to ensure a smooth and efficient service
  • Managing/coordinating team expenses as well as incoming invoices. Maintaining close communication with the finance team to ensure all invoices are approved and processed for payment in a timely manner.
  • Managing/coordinating IT support and maintaining relationship with the IT Manager to ensure business continuing and equipment functionality at all times.
  • Facilities Management, including liaising with facility contractors, for example cleaning and security companies where necessary
  • Maintenance of the building for example reporting any faults/problems with the lift, electrical equipment etc. to the leaseholders
  • Booking travel; flights, hotels and trains, also assisting with Visa applications.
  • Booking couriers and taxis
  • Organisation of Company events
  • Purchasing using the company credit card
  • Maintaining excel spreadsheets/records
  • Extensive diary management for three directors


You will also perform HR related duties including:

  • Manage HR compliance for a team of employees, including managing personnel files, private data, eligibility to work and contracts, maintaining HR records, policies and procedures: including holidays and sickness records.
  • Manage recruitment of new employees from a variety of direct sources
  • Liaise with agency for engagement of temporary staff
  • Conduct initial candidate interviews and make recommendations to hiring managers
  • Coordinate offer process for successful applicants
  • On-board new starters with full induction and orientation


In order to be successful in this job, you must have recent experience in a similar role and be available both to interview and start a new role straight away.


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Reference: 34860861

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