Office Manager

Posted 4 April by The Research Partnership

This is a varied role providing high level support to the whole company reporting directly to the Founding Director. We are a young, dynamic, multinational pharmaceutical Market Research company whose head office is based in Fulham. It will be your responsibility to ensure that the office functions as efficiently as possible. We are looking for someone who is flexible; the role is ever changing and we would like someone who is adaptable and has a "can do" attitude.

Essential skillset

  • Highly organised with attention to detail even under pressure
  • IT literate (Outlook, Word, Excel, PowerPoint)
  • A high standard of communication, both oral and written and a confident communicator
  • Trustworthy, flexible and approachable
  • Enthusiastic, motivated and pro-active, you will be able to work on your own initiative whilst accepting direction as and when required.

The job includes, but it not limited to the following:

General admin:

  • Ensuring the smooth running of the office (which includes smaller tasks such as changing lightbulbs, keeping the office is tidy etc.) and liaising with external contactors (i.e. printer company, cleaners, maintenance, heating contractors etc.)
  • Organising internal and external meetings
  • Responsible for the voicemail and fax system
  • Responsible for post and couriers
  • Ensuring the stationary and kitchen stock is sufficient
  • Managing the annual insurance renewals, including health insurance

IT:

  • Main point of contact for all IT issues. Needs to be willing to deal with smaller internal IT problems on their own
  • Ordering all office equipment through our external IT company
  • Setting up new phones and computers
  • Ensuring new starters are setup with computer logins

HR:

  • Keeps personnel records up to date for all staff and maintains the Sage HR database
  • Oversees onboarding of new staff and ensures correct documentation and contracts are in place
  • Organises orientation and training of new staff members on general staff policies
  • Maintains Health and Safety records
  • Set up and maintains the online holiday platform for all staff
  • Analyses staff training feedback forms

Experience and benefits:

  • 1-2 years’ experience in a similar role
  • Competitive salary
  • Competitive holiday allowance
  • Pension matched at 3%, which then increases to 5% after 2 years
  • Free onsite gym

To apply please send through your CV and covering letter which should include your current notice period

Required skills

  • Communication Skills
  • Flexible Approach
  • Organisational Skills

Application question

Do you have the right to work in the UK?

Reference: 34823874

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