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Office Manager

Posted 6 March by Phoenix Interior Design Limited Easy Apply Ended
  • We are experienced show home interior designers based in Surrey. We provide UK’s developers with quality, inspirational show homes.

    A fantastic opportunity has arisen for an Office manager to join our team in Surrey. This is an ideal position for an enthusiastic, hands on and focused individual who has a passion for all things in interior design.

    Responsibilities

    use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office

    • manage online and paper filing systems
    • develop and implement new administrative systems, such as record management
    • record office expenditure and manage the budget
    • organise the office layout and maintain supplies of stationery and equipment
  • maintain the condition of the office and arrange for necessary repairs
  • organise and chair meetings with staff
  • oversee the recruitment of new staff, sometimes including training and induction
  • ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
  • carry out staff appraisals, manage performance and discipline staff
  • delegate work to staff and manage their workload and output
  • promote staff development and training
  • implement and promote equality and diversity policy
  • write reports for senior management and deliver presentations
  • respond to customer enquiries and complaints
  • review and update health and safety policies and ensure they're observed
  • check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
  • arrange regular testing for electrical equipment and safety devices
  • attend conferences and training
  • manage photo library for marketing use.

Skills

  • excellent organisational and time management skills
  • knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages (Photoshop or design packages may be helpful)
  • strong IT and typing skills
  • the ability to prioritise tasks and work under pressure
  • good teamworking skills and the confidence to lead and motivate a team
  • the ability to manage your own workload and supervise the work of others concurrently
  • excellent interpersonal, oral and written communication skills
  • attention to detail
  • flexibility and adaptability to changing workloads
  • a problem-solving approach to work
  • project management skills.
  • A familiarity with legislation in the areas of employment, equality and diversity and data protection is also useful.
  • Optional Photoshop, Vectorworks

Personal Characteristics

  • Excellent interpersonal skills
  • Proven track record as an Office Manager
  • Ability to quickly form professional relationships with colleagues
  • Highly organized
  • Maintain a positive attitude towards routine tasks
  • Exceptional attention to detail
  • Proactive and positive attitude with a calm and methodical approach to work
  • Ability to work autonomously as well as part of a wider team
  • Confident and assertive
  • Sociable and outgoing
  • Understands and appreciates the concept of discretion
  • Have an interest in technology

Salary - Negotiable subject to experience

Working hours - normally 42.5hr week 8.30pm-6pm

Required skills

  • Health & Safety Legislation
  • Legal
  • Organisational Skills
  • Time Management
  • People Management

Reference: 34620699

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