Office Manager

Posted 25 January by Attivo Limited Featured

Office Manager / Receptionist

Ladbrook Grove

An exciting opportunity has arisen for an experienced Office Manager/Receptionist to join this prestigious cosmetics brand in the UK. Reporting to the HR Manager, you will be responsible for the smooth running of the reception area and the facilities function of the Company as well assisting in general administration duties and various projects. You will also support the HR Manager with general HR administration.

In return you will receive a great basic and an exciting benefits package that consists of a company pension scheme, 20 days holiday + all bank holidays and lots more.

As an Office Manager/ Receptionist, your key responsibilities will be:

  • Running reception for head office of 30ppl
  • Help with mail-outs for PR department when needed
  • Liaise with laundry company for beauty room laundry and HO training laundry - raising POs
  • Order stationery supplies for Head Office and for Beauty Counters
  • Order business cards for staff, including Beauty Counter staff
  • Process regular Ellisons beauty supply orders for all counter staff
  • Raise Purchase Orders for suppliers
  • Manage the efficient running of the company mobile phone account
  • Send out birthday greetings and birthday present to all staff throughout the year
  • Supporting the HR Manager with HR administration
  • Take minutes of meetings in HR meetings and Area Manager meetings when required
  • Book transport and accommodation for staff
  • Organise twice yearly groups of strategy meetings between Sisley HO team and store HO teams
  • Stand in for Executive Assistant to Vice President and MD in her absence
  • Manage the day-to-day facilities
  • Help out where necessary if other departments are short-staffed or under particular pressure at any given time
  • Organise the office layout and maintaining supplies of stationery and equipment

Skills

  • Excellent organisational and time management skills
  • Good IT skills, proficient with Microsoft Office Suite
  • The capacity to prioritise tasks and confidentiality
  • Ability to liaise well with others and delegate tasks where appropriate
  • Strong oral and written communication skills;
  • Ability to work on your own initiative;
  • Attention to detail and flexibility and adaptability to changing workloads;
  • Ability to be resourceful and proactive in dealing with issues that may arise

For a more detailed job description please contact Natalie at Attivo Recruitment.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job

Required skills

  • Administrative
  • Facilities Management
  • Office Manager
  • Receptionist Duties
  • HR Administration

Reference: 34325264

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