Office Manager

Posted 30 March by Magpie Recruitment Easy Apply

We are supporting a leading global software company in the hiring of an Office and Facilities Manager to join their award-winning business.

The job role

The main responsibility of the Office and Facilities Manager is to ensure the flawless running of two offices. Based out of the London site, you will make sure that all areas of work are equipped with the necessary hardware and are conducive to an efficient, cool and fun workplace. This is a busy working environment within a business that can offer progression.

Reporting into the Sales Director, the following duties will be included in the day-to-day running of the offices:

  • Ensuring Offices meet health and safety requirements and that facilities comply with legislation
  • Working with the leadership / HR to drive culture
  • Coordinating all internal office moves, planning best allocation and utilisation of space and resources for new buildings, or re-organising current premises
  • Liaising with building management for maintenance, security, fire safety, refurbishment works
  • Dealing with suppliers for mobile phones, franking machine, printers & all other technology equipment
  • Maintaining relationships with local businesses including hotels, negotiating corporate rates
  • Weekly / monthly/ Annual Health & Safety checks
  • Ensure compliance and organisation of First Aiders/ Fire Marshal training & compliance
  • Office diary management & responsible for upkeep of meeting rooms
  • Answer all incoming calls to the office line and directing calls when appropriate
  • Ordering catering for internal meetings
  • Management of office contracts including office lease/ cleaning/ insurance policies etc
  • Ordering & maintaining office supplies including stationary, Office refreshments and kitchen supplies
  • Lunch & catering orders for office meetings
  • Checking incoming invoices/ remittances & scan & send as appropriate
  • Organizing all company social events, adhering to Company budget
  • Welcome and office induction for new starters
  • Arranging workstation setup & liaising with IT to set up new employees with laptop and access
  • Ensuring the safely/ well-being /security of employees and resources
  • Organizing staff gifts, charitable donations & personal office touches
  • Meet and greet all visitors

About you

To be considered for this opportunity you must have the following career experience and attributes:

  • Proven experience in management and the day-to-day smooth running of an office
  • Handling and review of suppliers and contracts, negotiating best rates and service
  • Reception duties
  • Outstanding communication skills
  • Ability to work under pressure and to deadlines
  • Approachable and excellent support skills
  • Understanding of Health and Safety requirements in compliance of legislation
  • Take initiative
  • Excellent organisation skills

Reference: 34253659

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