This job has ended. Find similar jobs.

Office Manager

Posted 4 January by Axiom Executive Ended

Axiom Executive specialises in the sourcing and placement of senior professionals (both permanent and interim) in Finance and Change & Transformation. Our client base is wide-ranging and includes SMEs, PE and VC backed businesses, blue-chip and multi-national organisations, many of whom are household names.

We are looking for a methodical, well organised individual to support a busy, hard working team of consultants by undertaking a wide range of administrative tasks.

In this important role, responsibilities will include:

Administration:

  • Maintaining the integrity of database records
  • Adding new organisations and new contacts onto the client database
  • Processing candidate CVs and other documents onto the candidate database
  • Posting job advertisements onto a variety of job sites
  • Preparing contracts for clients and contractors
  • Take and distribute meeting minutes as required
  • Ensure liability, office, and other insurances are up to date
  • Researching new companies and contacts to grow the client database

IT:

  • Main point of contact for IT issues, escalating and recording problems accordingly

General:

  • Organise office operations and procedures, including managing relationships with vendors, service providers and landlord
  • Meeting & greeting visitors to the office, checking candidate 'Authority to work’ documents
  • Assisting with the organisation of client and candidate events
  • Maintain clean and tidy reception area, interview room and communal areas
  • Provide admin support to Directors and Consultants as required
  • Photocopying, scanning, filing and disposal of confidential documents as required
  • Answer main phone line, distribute calls, take messages
  • Organise and negotiate the purchase of office supplies
  • Ad hoc projects

Candidates must be able to demonstrate:

  • Excellent attention to detail and accuracy whilst working with large volumes of information
  • Ability to manage multiple tasks, ensuring key deadlines and targets are met
  • Tenacity and initiative to meet goals and add value to the business
  • Strong IT skills, especially Word/Excel and use of Sage would be advantageous
  • First class verbal and written communication skills
  • Problem solving, initiative and creativity
  • Flexibility and adaptability
  • Timekeeping and attendance

Please include a covering letter with your application setting out the reason for your application and your suitability for this role.

Required skills

  • Bank Reconciliation
  • Greeting
  • Invoicing
  • Minutes
  • Researching

Reference: 33034345

Bank or payment details should not be provided when applying for a job. reed.co.uk is not responsible for any external website content. All applications should be made via the 'Apply now' button.

Report this job