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Office Manager/Site Administrator

Posted 29 December 2017 by EIREANN RECRUITMENT LTD Ended

OFFICE MANAGER/SITE ADMINISTRATOR - PART-TIME 24 HOURS PER WEEK; WEDNESDAY, THURSDAY AND FRIDAY.

12 MONTH CONTRACT WITH THE MAJOR POSSIBILITY OF IT DEVELOPING INTO A PERMANENT POSITION

BARCALDINE, OBAN

SALARY UP TO £22,000 PRO RATA DEPENDING ON HOURS WORKED - PLUS AN EXCELLENT BENEFITS PACKAGE INCLUDING 26 DAYS HOLIDAYS PLUS ALL BANK HOLIDAYS, PENSION, HEALTHCARE, CHILDCARE VOUCHERS ETC.

Our client is a leading independently owned Construction Company, operating across the UK and Ireland. They are passionate about delivering quality projects and client satisfaction; they will always deliver on their promises and ensure excellence in all that they do. The Group is a successful business which continues to evolve and grow. This is possible because of the high calibre of staff they employ, the exemplary staff retention levels they hold, and their continuing investment in their people.

Due to an exciting period of growth, our Client has an opportunity available for a dedicated Office Manager/Site Administrator, working on a project in Barcaldine. In the role of Office Manager, you will be providing support to the site team and reporting to the Project Manager. This is a fixed-term contract, commencing in ASAP, and set to run for a minimum of 6 months.

They are seeking a proactive Administrator and organizer of process, with skilled time-management and a strong attention to detail as well as competent IT and Microsoft Office skills. Having confidence in your own abilities, their Site Administrators/Office Managers must demonstrate that they are capable of working to tight deadlines and under minimal supervision. An enthusiastic and contributory team member, you will have the ability to communicate effectively.

Primary Duties/Functions:

Maintain and record daily site hours/timesheets of operatives
Process, check and monitor new starter, induction and training records
Track and log site quality and safety inspections carried out by Supervisors/Managers
Send all registers for safety briefings/alerts and TBT’s to the H&S Department
Issue site packs to operatives including details, drawings and all other information required for the completion of work
Experience using online document controls e.g. Coins, Aconex, BIW, Scandocs and Conject would be an advantage
Manage all incoming and outgoing goods/materials dockets, including purchase orders and tickets
Devising and maintaining office and filing systems
Arranging meetings, taking minutes and keeping notes
Ordering and maintaining stationery and equipment supplies
Compiling progress reports
Liaising with members of staff in other departments or external contacts
Using audio tapes or copy typing to produce letters
Arranging travel and accommodation where required


Previous experience working as an Office Manager/Administrator within an on-site, construction environment would be held in high regard, however, our Client welcomes experienced applicants from all industries.

Benefits/ Details:

• 8.30am - 5.30pm Wednesday, Thursday & Friday
• 26* days holiday per annum
• Competitive benefits package

Should you be interested in the above opportunity, please send your CV to Anna Maguire.

Whilst we will endeavor to contact you following your response, occasionally due to the high volume of applications this cannot always be possible and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.

Required skills

  • Coins
  • Office Manager
  • Office Skills
  • Purchase Orders
  • Copy Typing

Reference: 34102081

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