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Office Manager / Receptionist

Posted 9 March by JoJo Maman Bebe Ltd Featured Ended

We are the UK’s leading independent multi-channel retailer of maternity wear, babywear and nursery products; with 90+ stores in the UK and ROI. We have a thriving e-commerce presence, and a growing international trade department. From humble beginnings we now employ over 900 people in the UK.

The key to our success is down to our passion for people and our commitment to running an ethical and sustainable company. Couple this with our gorgeous designs, innovative products, attention to detail and never ending pursuit of high standards means we have built a company that makes us proud.

The Role:

An exciting opportunity has arisen for a super organised and efficient Office Manager/Receptionist to support with the smooth running of our busy London Design, Buying and Marketing site located in Battersea South West London.

You will be the first point of welcome for all visitors in to the office as well providing general support to our growing team of nearly 90 employees.

Your main responsibilities will include:

  • Take and direct calls.

  • Ensure all visitors are signed in and out of the building, and organise taxis as required.

  • Liaise with the Business Centre Manager regarding general maintenance requirements, parking, deliveries etc.

  • Monitor usage and ordering of stationary, kitchen and cleaning supplies, ensuring there are sufficient stocks available.

  • Monitor and sign off the cleaning company invoices and arrange additional cleaning as required.

  • Monitor stocks and re order Royal Mail stamps as well as courier account/delivery books. Sign off courier invoices and Royal Mail stamp delivery invoices.

  • Receive, sign for and distribute mail and courier packages across the office.

  • Ensure the Reception area is kept clean and tidy at all times as well as the area in front of the office, ensuring our plant boxes are tended to on a regular basis.

  • Manage the office Petty Cash and expenses claims across different departments to include both Stirling and foreign currencies.

  • Manage the monthly reconciliation of Company Credit Cards for the Directors and Heads of Departments.

  • Oversee Fire and Building alarm contracts, ensuring all service requirements are met.

  • Manage the key holder list and ensure the alarm company is kept updated.

  • Oversee our Flat occupancy, making bookings and servicing as required.

  • Coordinate travel bookings and orders for lunches/refreshments as required for Meetings.

  • Coordinate samples/collections to and from our Newport Office.

What we look for in you:

  • A flexible, positive 'can do' approach.
  • Strong organisational skills.
  • Strong attention to detail.
  • Ability to work autonomously in a fast paced environment and manage a varied and busy workload.
  • Ability to prioritise tasks effectively.
  • Be super friendly and helpful.
  • Confident in Microsoft Office Suite, in particular Outlook, Word and Excel.

Please note, this role could also suit a Job Share working either a 9.00 am - 1.15 pm or 1.15 pm - 5.30 pm shift or over 2.5 days.

The benefits:

  • Incremental holiday entitlement
  • Birthday day off each year
  • Annual Profit Share
  • Contributory pension scheme
  • Childcare vouchers
  • Cycle to work scheme
  • JoJo saving scheme
  • Great social events
  • 40% staff discount off JoJo branded lines
  • Ongoing training and educational development initiatives.

Please note that due to the high volume of applications received, only shortlisted candidates will be contacted.

Required skills

  • Petty Cash
  • Stationary
  • Work Autonomously
  • Excellent Communication
  • Great Organisational Skills

Reference: 34644271

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